I wish I have the ability to add a new column ( Paid by ) since we can make one payment with many lines, so the best solution is to have a (Payment line custom field)
Please advise if I missed something similar in the forum.
Thank you!
I do not understand what you are asking for
A receipt can already have many lines
Each line can record a receipt from a customer by selecting accounts receivables/customer
Is this what you mean?
I mean in Payment not receipt
Custome fields are available in
Sales Invoice — Line
Debit Note — Line
etc
But nothing for Payments Lines
@Yaser, it’s not entirely clear what you’re asking but the same thing happens in Payments, if you’re paying multiple people you select the control account and then you can select the payee per line: customer, supplier, employee, special account.
If your payee is other you can mention the name in the line description.
If this isn’t what you’re asking for, you can share some illustrations.
Then payments isn’t what you need. These kinds of situations are better handled using Expense Claims.
See this guide for more info:
@Yaser, your recommendation and related discussion was moved to a new topic. It has nothing to do with the topic on receipts where you posted it. Please do not divert topics with unrelated issues.
Your suggestion is not possible for a simple accounting reason. You are suggesting that a single payment transaction include payments from multiple sources. But a payment can only be from one source. Every movement of funds into or out of the business involves a single counterparty.
@Ealfardan is correct that what you describe is more appropriately recorded via expense claims. Even then, an expense claim can have only one expense claim payer.
Dear Mr. @Tut, I have mentioned in the beginning :
Please advise if I missed something similar in the forum.
Because I kept reading many posts but this was the closest one
- I’m not asking for it for accounting purposes, all I ask is just a normal custom field like other forms (Receipts, Sales invoices…etc)
Simple custom field for Payment lines
That’s exactly the source my issue here
That’s true, but the ultimate payment can include as many expense claims as needed.
Aside from the fact that it better to maintain a 1 to 1 correspondence between your records and actual transactions, adding such a field in payment lines wouldn’t do you anymore good that using a custom field since this field will fail to fit into the design of the software since the contacts (i.e. employees, customers, etc) are children of control accounts that were not used in the example you provided.
So either you:
- Go through the normal process of recording individual expense claims which can be later paid in a bulk payment.
- Skip the expense claim and create separate payments each addressed to a contact
Or:
- Create a single payment and use a custom field to hold the payee per line.
The problem with that, @Ealfardan, is that @Yaser wants to record multiple payers per transaction, not multiple payees (which would also be illogical). He overlooks the fact that the only payer for any payment transaction is the business itself. What he wants is an impossible situation
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Why should I make 10 transactions for 10 payments that have been done by 10 employees?
while I can make 1 payment with 10 lines and save time and effort,
forget about Paid by … just to add the ability to add a custom field to the line of payments … that would help big time
You gave the answer yourself, these are 10 separate transactions not one.
I can’t argue with you about this
just forget about the paid subject
can we have a custom field in Payment lines just like other forms?
A simple question requires a simple answer.
The simple answer is no.
I agree with you … But each payer will need single transaction
I want to make one payment 10000 Lei
500 Fuel (Paied by Alex)
3000 xxx (Paid by Tony)
etc
in one payment
As @Tut already explained this is not possible nor is it correct. Each payment is a financial transaction from a single payer to a single recipient. So if you have multiple transactions by multiple payers then each of them is a separate payment. If you want to speed up such process then use batch create payments.
What are we actually discussing here? This is basically feature request to allow custom fields on line items for receipts and payments. This shouldn’t require justification.
Also, topic requesting this is already posted in ideas.
What started out as a feature request for line item custom fields veered into @Yaser’s real desire, the ability to enter multiple, separate payments by multiple parties on a single payment form. Adding the capability for line-item custom fields on payment forms, despite being what was originally requested, would not satisfy @Yaser’s goal.
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I thought my response was clear, @Yaser wanted to use a single payment entry where each line would represent another source. There was no dispute about using custom fields for line items in payments and receipts.
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