1 Journal Entries - when the journal is unbalanced an “Out of balance” field pops up.
Is it possible for this to be on the right hand side directly under the Debit and Credit columns?
Sometimes, with Special accounts and big descriptions etc, one has to scroll to get the “Out of balance” field in view.
2 Custom Fields - currently they are all listed on the left hand side of the screen. The order can be chosen. Is it possible when setting up Settings/Custom Fields to simply be able to choose Left, Centre or Right?
I think the developer’s preference is to keep fields like this in the same place onscreen, regardless of what accounts and subaccounts are chosen, whether line descriptions are chosen, and no matter how long line items become. If you want to reduce window width to reduce scrolling, collapse the left navigation pane with the symbol.
It’s not clear whether you are referring to the Edit or View screens. But on the Edit screen, everything is left-justified. Position of custom fields on the View screen of finished transactions can be controlled with custom themes.
Thanks for that:
Collapsing the left navigation pane is not always sufficient because many columns are much wider than the longest data. Maybe there could be a automatic collapsing of columns?
Yes, Themes is useful for positioning on the View screen only but it is the Edit screens that are far more important and useful. I rarely use the View screen. For example:
Often a receipt or payment has to broken down into several accounts but nowhere on the receipts or payments screen is the value of the original reconciled receipt or payment shown.
If you get the breakdown wrong then the bank reconciliation is incorrect.
To get around this, when I need to breakdown a Receipt or Payment, I have a Custom Field into which I firstly enter the reconciled value then I can double check my entries before updating. Unfortunately, the Custom Field on the edit screen is located below several other boxes requiring scrolling to view.
What I would like to do is locate the custom field towards the top and maybe on the right hand side (Lots of room to the right of “Received in” box) but I understand this cannot be done with Themes. A better idea would be to have the original bank entry (receipt or payment) shown. After all, it is a double entry system and the receipt and payment screen show only one side.
@Tsesebe, I have to say I have no idea what you are talking about. You began by complaining about the location of the Out of balance field on journal entries. Now you have given an example discussing reconciliation of receipts and payments. Yet in Manager, the only thing that is ever reconciled is a bank account balance. You also make a vague claim that implies you may believe the total amounts of receipts and payments are not shown when “broken down into several accounts,” by which I assume you mean when there are several line items posted to different accounts. But the instant you add a second line item, totals appear. Your suggested solution to whatever problem you perceive is to have “the original bank entry” shown when entering a receipt or payment. But the receipt or payment constitutes the bank entry. Until it is created, there is no “original bank entry.” And you justify your suggestion by stating that Manager is a double entry system, with the receipt or payment screen showing “only one side.” I am at a loss for what you mean by this. A receipt or payment shows both legs of a transaction. Depending on which is being entered, the cash or bank account selected is either debited or credited by the total, while the accounts selected for the line items (and appropriate tax liability accounts if appropriate) get the offsetting credits and debits.
Your confusing terminology makes it hard to understand what your problem is. It might help if you would provide a detailed description of the workflow you are trying to implement.
I also note your frequent reference to a receipt and payment form, as though they were the same form. They used to be, but have not been for a long time. If your software still uses the same entry form for both, you are many hundreds of versions out of date.
You are a worry! It is a great programme but your aggression is intolerable and your attitude is not helpful. If you do not understand then just ask a simple question.
I did not complain - I made two suggestions. They are obviously two separate issues.
I did not make a vague claim that totals of receipts and payments are not shown when broken down into several accounts. Manager obviously re-totals receipts and payments after every keystroke.
I did not suggest that a receipt and payment form are the same form (but they obviously operate in the same fashion).
Yes, the software version is up to date! Really!
All I want to suggest/know/confirm is:
a Can a Custom Field can be positioned in a more convenient and practical place on the Edit screen? - apparently this is only on possible on the View screen which is not helpful in this case?
b Can the “Out of Balance” field on Journal Entry be positioned in a more logical place such as below the total debit and credit columns?
c The rest of it is quite simple:
When one is editing a reconciled Receipt or Payment (to breakdown the transaction into multiple accounts) the final total should not change otherwise there is no longer a bank reconciliation.
However, the Receipt and Payments screen total changes with every key stoke so the original value is no longer visible.
Is it possible that the original (pre-editing) total value of the Receipt (bank debit) or Payment (bank credit) be shown as a fixed field populated at the start of the edit process.? At present, I enter the value manually into a Custom Field and before updating, do a double check that the total is the same as before editing. That process could be automated. It is just a suggestion.
I am sorry you feel that way, @Tsesebe. I only stated the truth. You opened this thread with two closely related suggestions, both having to do with location of data fields. In post #3, you jumped to a perceived problem you said was about reconciling receipts and payments. You did not explain your workflow and used terminology that did not follow usage in the program. That made it very difficult to understand what your issue might be.
Sorry, but you certainly seemed to, but with terminology that did not really apply:
Now that you have furnished more information, however, I understand what you think is a problem. It really is unrelated to reconciliation, but with dividing bank transactions while keeping track of the total deposit or withdrawal. You previously raised this subject 3 years ago, and it is already in the ideas category: Editing a reconciled bank transaction (suggestion). Further discussion should occur there to avoid scattering discussion among several threads. (That is item c in your list.)
In the meanwhile, let me offer a suggestion. Put the total transaction amount into the summary-level description above the line items on the entry screen. When finished dividing the amount to post to various accounts, edit the description or leave it in place as you desire. There is no need for a custom field to use just for this purpose. And you will never have to scroll down to see it.
To answer your other questions:
a) No, custom fields cannot be repositioned on the Edit screen.
b) You cannot reposition the Out of balance field for journal entries. And the developer is not likely to for reasons already explained.
symbol.