HI
I know this is a stupid question but somebody may have a workaround.
I sometimes issue One receipt for a payment by customer that pays multiple invoices but the partial payments also do not conform to each invoice’s amount. Basically they add up everything and then they pay in equal parts over a period of say 2 to 3 months.
Has anybody found a way around this?
best regards
Antonio
you do not have to allocate receipts to individual invoices in this case.
just allocate the receipt to the Accounts receivable account of the customer leaving the invoice column blank and Manager will automatically allocate the total amount to all pending invoices based on the oldest due date first.
The checks given to me have dates on them. So is there a way for Manager to let me enter the dates of the checks themselves and then it takes care of doing as you suggested as the checks fall due?
there is a Status field in Receipts. please read the guide Track cleared and pending status of bank transactions | Manager
you can find answers to almost all your queries if you read the guides where everything related to the use of Manager is clearly explained Guides | Manager
@ansj64, if you are referring to post-dated checks, you can enter them as separate receipts dated on the dates the checks become valid. But still do as @sharpdrivetek suggests. Manager will ignore the transactions until their dates arrive.
I guess there is no way around it then. Thanks for the clarification.
At present what I do is if there are multiple checks that do not conform to the invoice amounts and are post dated, I just use the last dated check as the date that the invoices are fully paid.
Maybe for clarity
INvoice 001 100.00 Nov 1
Invoice 002 200.00 Nov 3
Invoice 003 300.00 Nov 5
Invoice 004 400.00 Nov 15
Then the customer issues me checks
Check 001 250.00 Dec 1
Check 002 250.00 Dec 7
Check 003 250.00 Dec 15
Check 004 250.00 Dec 23
What I do now is I will just use the last checks date which is Dec 23 and the full amount paid which is 1000.00 to indicated the 4 invoices are paid.
there is no need for any workaround. transactions need to be entered in a correct accounting manner and Manager already provides it.
this is not recommended because your actual bank accounts and records in Manager will never match.
the cheque date or the date you present the cheque to bank is the transaction date. And the date on which the amount is credited to your bank account is the cleared date.
I guess I just have to kluge it by allowing multiple sub receipts falling under the main receipt to reflect multiple differently dated checks based on your reply