In expense claim tab, each user will enter their own expense claims.
Later administration will approve it (green like paid in full icon) or decline it (red color)
if the approval is done by the administration then it can get posted on expense claim or employee clearing account.
if it is declined then the expense claim entry is like inactive entry.
we can also keep a condition like: while creating a expense claim user should upload receipt if the amount to claim is more than 10USD (Changeable by admin) otherwise they cant create expense claim.