Make a sub-account

[byron]

I’m looking to see if there’s a way to have su-accounts for specific expenses in the Chart of Accounts. I’ve been reading through the forum and have read a lot about collapsing and how things show show on the ledger and reports.

But what I want to do is just have the accounts show under a specific expense so that I can drill down my expenses for a specific thing. I work in trucking and it is always a good idea to drill down the expenses to the lowest part.

I’m really trying to keep it simple here. If you look at the screenshot, I have a Group of expenses called ET3 Logistics Expenses. Under that, I have a sub-account of Load Posting Boards that I have to pay for every month. And then below that, I have a couple of the load boards that I pay for.

When I go to the chart of accounts and go to put in a new account, there’s not a way to put the new load board under ET3 Logistics Load Postings. I have to put it under ET3 Logistics - Expenses. Which it is, but in order to drill down better I would like to put it under ET3 Logistics Load Postings.

Not only does it make it easier to see where the expense is, but also helps with understanding where the specific expense is.

I know that we don’t like Quickbooks to much here, but this is what I’m asking. Something like this.

And yes, I have spoken with two accountants, and this is good accounting and business practice. Especially for my industry.
And yes, I have spoken with the IRS and they have confirmed that this is a great way of doing it. Since I’ve been audited twice.
And yes, I did search the forum and read all these, and no they never really answered my question.

I’m on version 23.11.2.1119
I’m on a Mac version 12.5

[evans]

You have to create a New Group as “ET3 Logistics Load Postings” (not as an Account as I think you have made)

and connect that as a “Subgroup of” the Group “ET3 Logistics Expenses”

You can create Groups under Groups, and then to create Accounts under the final Group you will have established.

[byron]

@evans Thanks for the quick reply. That makes perfect sense!
But My screen doesn’t give me the option of a subgroup.

Surely, I’m not trying to input this is the wrong section??

[byron]

@evans Never mind. Apparently I don’t know how to read and saw the subgroup section.
Your solution was right on! Thank you very much!!

[Tut]

@byron

My screen doesn’t give me the option of a subgroup.

Your screen shot shows the Edit screen for a group definition. You have designated the group type as Expense group. You have to designated it as a subgroup using the dropdown menu. Then a secondary menu will appear showing group options:

[byron]

@Tut Since this is solved, do you want to mark it as such?
Or if I’m supposed to do it, just let me know how.

thanks,

[Tut]

You started the thread, so it’s your responsibility to mark it as resolved. Just check the box in the post that solved your problem.