Supplier Transactions Not Showing In Report?

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First, thanks to the team that creates and maintains Manager; this was a huge savings for our church after having a major accounting software subscription package cost run through the roof.

I’m working to prepare W-2 and 1099 statements, but I noticed that my employees and suppliers do not show any transactions. I usually import bank statement transactions and then classify the payments to each supplier as needed. I can see a collection of transactions in my chart of accounts with the supplier listed, but I can’t seem to see those same transactions in my supplier or employee reports.

Thanks in advance for any help you can provide.

Todd

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Normally the supplier account list Purchase Invoices and the payments related to Purchase Invoices

If you do not record the Purchase Invoices and only record the Payments in the Bank account, these payment transactions will not appear in the Suppliers accounts. You must record a Purchase transaction and then apply the payment to one or more Purchase Invoices

Employee accounts work similarly - you have to enter Payslips

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Hello @TRBC-treasurer,

Welcome to the forum.

Can you please share some screenshots of the following:

  1. One sample transaction’s View and Edit screens – show the whole screen including the tabs on the left
  2. A screenshot of the screen that you expect these transactions to appear and tgey don’t

Also, we need to know the Edition and Version of Manager you are using.

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Sorry for the delayed reply; I managed to extract information I needed using a spreadsheet.

I’m using Manager 25.2.17.2099, Desktop version.

Here’s an example of a transaction entry for someone who earns enough to get a 1099-NEC (in U.S.A.) in edit view:

image
image1240×625 27.1 KB

I have the name as a supplier, and it is chosen as such.

But, when I look up the same supplier in the Suppliers tab and click on the dollar amount under the Accounts Payable column, there are no entries in this report area. (sorry I can’t upload a second image in the post since I’m a new poster…).

I imagine @Joe91 is probably correct, but it seems a bit painful to have to duplicate entries I import from a bank statement into “purchase invoices” and “payslips”; but perhaps that is designed that way for a reason.

Again, many thanks for what this software can and does do… it has already saved my church more than $1000 in the past year!

Todd

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There are two completely different transactions in play here

One is an invoice from a supplier which generates a liability for the business to pay the supplier and which creates an expense in the P & L account

Two is the payment to the supplier which cancels the liability and reduces the bank balance

The import from the bank ignores the first transaction and only records the second transaction

The choice you have is to record the payment directly to the expense account and bypass the supplier account completely

But this is not really correct accounting - the liability to the supplier will arise before the payment in most cases, so you accounts will not accurately record your expenses