Payslips are neither paid nor unpaid. They are a mechanism to create obligations for the business to pay the employee, post expenses to designated accounts, as well as record liabilities for deductions and contributions. The obligations to pay employees are recorded in the Employee clearing account. The employee’s subaccount under Employee clearing account lists all transactions affecting an employee and gives the net balance. So it is incorrect to think of paying a payslip.
The same is true of expense claims entered for employees. They also create obligations for the company to reimburse the employee. You do not pay an expense claim. You settle the employee’s subaccount in Employee clearing account.
May we request at least a report where we could have the employee ledger that will show all the transactions related to his account.
I don’t know weather shall I open new subject or continue on this. when we print from the software using the browser tool to print the company detail will not show like in the report tab, and when we give for example to any external party he doesn’t know this paper for whome and which company. if the company information and appear in the printing we will not need the report.
If you drill down on the Employee clearing account from the Summary page and then on the employee, you can export the listing to a spreadsheet. In the spreadsheet, you can add any company and employee information you want. That would only take a couple minutes.
The reason exports are allowed from Manager is that it is impossible to predict every report in every format every user might want. The export feature allows users to create reports they like. Similarly, you can create custom reports. But in this case, an export would be faster.
To see the sort of reports which can be generated have a look at Localizations for Australia in particular the PAYG payment summary — individual non-business, and Single Touch Payroll Worksheet. This is most easily done but creating a test business and importing the localizations.
Note this facility is likely to be enhanced at some time
Go to Manager → “Summary” → “Employee clearing account” → Click on an employee’s balance →
the requested display is shown including Date, Debit, Credit, Balance → Print, copy, or click on “Export” → copy → paste into spread sheet or database
Or go to Manager → "Employee"s tab → “Paid in advance” or “Amount to pay” → Amount & Balance shown