I added some items in inventory but when created sales invoice few items showing double in drop down menu although i added only once and in inventory also showing once.
Thanks
Jawed Allana
Check your Non-inventory Items and Inventory Kits. These also show under Items dropdown.
Are you sure these items which show twice are not also inventory kits?
non-inventory is empty but of course these items are in inventory. I could not understand that I have added many items in inventory but why only two items showing twice. I am also managing two inventory kit. How can I send you sceen shots of some inventory etc
post the relevant screenshots here using 
ed
I have attached 3 screen shots. Invoice, Inventory and Inventory Kit. Now will see that in inventory I added two items once (Circle Red) but to select item(s) from drop down in invoice the same items appearing twice. I have also using Inventory Kit and there is also same problem that Marked Red items appearing twice.
Your problem is that you have defined inventory kits that are identical to inventory items. So the program lists both in the dropdown menu. Why did you do this? Inventory kits are supposed to be made up of multiple inventory items that are stocked separately but sometimes sold together.
The reason for using inventory kit is that when I sale complete one carton in which few other items are also included so to maintain inventory upon selling of one complete carton all other items included in this must be out from inventory simultaneously.
So pl guide me what to do now to solve my problem which mentioned earlier. Tks for all your prompt replies…
Add a prefix or suffix to your inventory kit name. This will differentiate it from the inventory item.
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I don’t think there’s anything wrong with setting up kits to account for different packaging and units, in fact I think Manager should embrace this solution and include it in its guides.
However, this leaves us with this problem, ghost inventory items that are basically intermediate stock that are only used internally. The same applies with WIP for manufacturing where you will get the full list exposed for users to make errors during purchases and sales.
To me at least, it seems like checkboxes that make inventory items appear in sales or purchases is the best solution for this issue. But, this solution doesn’t seem to fit the big picture as imagined by @lubos. I really hope Lubos reconsiders and tries to find a way to exclude certain items from certain menus without spliting up stock – because that would be a real bummer. Hopefully non-inventory items are included as well.
For now @Jawed_Allana, your best bet is to distinguish intermediate or unsellable stock names and codes. I use the prefix “zzz-” for such items and this will make sure that they always come last.
I am attaching three files after adding the prefix “z” as advised in Inventory Kit but the problem still stands unsolved. I again point out that the problem is that the inventory list shows only one item which I added only once but when I make a new invoice then the drop down menu of items showing two items one is with prefix “z” and another one showing without prefix.
Inventory.pngThat is exactly what the program should do. I earlier wrote:
Now you have changed the kits by adding Z to their names. So you see exactly what you entered, identical names with Z’s in front of one of each pair. I repeat my question. Why are you defining identical inventory items and kits? You have the same name, same quantity, same unit of measure, and same sales price. That accomplishes nothing except to guarantee the exact confusion you are reporting. Why did you create the inventory kits?
Pl note that now I deleted all two items(causing confusion to Manager system) from Inventory List then changed the item name in Inventory Kit as you suggested then again added items in Inventory List with the name different from Inventory Kit item name. Now I found that when creating the new Invoice the dropdown menu showing all items from Inventory List but also shows the Inventory Kit item name.
Now I can select the items what I exactly wanted and my problem is solved but please note that upon creating an Invoice Manager system picks all items from Inventory List but also picks the name(s) from Inventory Kit which is not proper and creating confusion which should be addressed and solved. I might be wrong but I mentioned what I found.
However, thanks to all concerns who helped me out.
@Jawed_Allana, the behavior you describe is exactly as designed. I believe you would realize this if you read the relevant Guides on inventory items and inventory kits. The Item dropdown list on all transaction forms includes:
- Inventory items
- Non-inventory items
- Inventory kits
If this were not so, you could never select any of these items. You have never been reporting a problem. From the beginning, you have been reporting that the program operates correctly. I am closing this topic.