Finally, suggestions for what would work for us:
Perhaps a new special asset account called “undeposited funds” for cheques and cash etc. available from the receive payment screen under view in Sales Invoices tab to store cheques and cash payments. This would give us all the flexibility we would need to work with all our invoices utilizing the search filter to create, select, edit and pay customer invoices. Then perhaps a tab for deposits that would have a screen that allows a gathering of invoices for deposit to a bank account which is searchable for all relevant information and includes the ability to add payments where an invoice has not yet been created (happens with more than one person involved in the process). The deposit finally is made when created in a selectable bank account (would appear either as a deposit transfer or something flagging it as part of this process). Cloning would be useful here to ensure consistency in description field to match eventual bank downloaded data as well. That would do it I think.
Lubos, I don’t know what you have in mind for this, but this would work well for us, keeping screen hopping to a minimum and allowing us to go back and find any errors that we inevitably make in the process and to correct them. Currently, if we use the receive payment and manually add lines for invoices in a bank account, we have to keep a paper record (scan) of each payment, assign an invoice number to each and Manager doesn’t retain customer names with invoices numbers and makes finding, fixing, completing “deposits” very difficult for us. We collect these differences for each customer at the end of the year for customer credits, income etc. This psuedo bank asset account eliminates the paper deposit records that we currently have to keep when it becomes necessary to find and correct data entry errors including writing customer names for each deposit line where there is no current assigned invoice as yet…
Anyway, we can always just continue to use our workaround and hope you might consider adding cloning to bank accounts to help with repeated bank transfers carrying the same descriptions etc. Thank you for any consideration of this. Sorry for long posts but I thought I should make my points earlier rather than later.