Multiple control accounts

[Patch]

@eko

your @Patch solution that still would create 2 databases

No

Copy Customer to Supplier and vice versa

My preference is to have a single contacts database with a tick box to indicate if the business interacts with that entity in one or more of the following manners (appears in one or more of these lists): Customer Supplier Expense claim payer Employee The advantage is, it then allows reports to be generate summarizing all the interactions of that contact with the business. Balancing credits and debits across the various roles also becomes directly supportable when a receipt or payment is made. …

[eko]

When you copy you duplicate, ie you will have one copy in suppliers-database and one copy in customers-database. While the Odoo solution has a single contacts-database.

[Patch]

That is what the thread OP suggested. I disagreed and suggested another approach with supporting information in that linked post.

[eko]

You are right. Was misled by @Davide 's replies and conclusion by @lubos

[Tut]

Putting this discussion back on track to your actual question, @elainecpa, you can handle your situation using special accounts. Create a custom control account under Liabilities named Advances from Guests. Follow the procedures outlined in this Guide: Avoid automatic credit allocations with special accounts | Manager. This was previously explained in this topic in post #6 above.