I recently noticed something with Inventory Inactive, is not working as expected to the best of my knowledge.
Yesterday, my sales girl was selling a product, let’s assume the product name is “SUGAR” As she continued selling the product I had an update from my supplier that the product as increased in purchasing price, immediately I inactive the product from my end to prevent my sales girl from selling the product, but unfortunately I noticed she still have the privilege to sell the product that I inactive by going through the previous “SUGAR” sales she as sold for the day and clone the receipt then use that to issue new sales receipt to customer.
This is absolutely wrong and anyone can also give it a trial to confirm what am saying… Just make a single says of a certain product then inactive the product and clone the receipt of the previous sales, and CREATE the product will be created.
There should be no room for selling inactive products with the use of clone button, even if a product was clone, there should be a warning like “{PRODUCT NAME} AS BEEN INACTIVE, KINDLY CONTACT YOUR ADMINISTRATOR FOR PERMISSION”
Making anything inactive in Manager does not remove it from the database or disallow use. It only moves it to the end of lists or removes it from dropdown menus. The idea is to avoid scrolling past inactive elements in lists, not to disable use.
I understand your point, but what we mostly use inactive for in my region is to prevent all cashiers in all locations from making sales of the inactive product… is there any possitive to prevent inactive product from selling?
It seems you don’t understand me well… The product that was inactive was firstly on sale by the cashiers before deciding to remove it from their product list
Cashier usually clone receipt for there easy selling so that they wont start afresh on new receipt by peaking there cashier account, location and and theme allocated for there location
I did understand your point. I do not understand why you clone for example the “SUGAR” item and then use this new “SUGAR” item which is the same product as the previous one. Why not continue with the previous one. The way I understood what you are saying is that you may have many inactive “SUGAR” items and keep creating new ones through cloning.
That is not the way Inventory in Manager is supposed to be kept. Your business is in Nigeria, at the moment with the Naira in free-fall your practice would require you almost every hour to “clone” the same inventory item and make the one you disabled inactive. Your poor sales people will loose track quickly as you already indicated and may get falsely blamed for abuse of the system while the abuse is inherent to the system you currently try to manage with cloning the same item over and over again just to deal with price adjustments.
You should just enable and edit the “SUGAR” inventory item’s “Autofill — Sales — Unit price”. For purchases I would advise to not autofill it but use Purchase Invoices in which you enter every time the new Purchase price.