How to include Billable Expenses (asset) in Sales Invoice?

[SGVF]

We usually advance client-related expenses such as taxes due, legal fees, and other similar costs, and record them as Billable Expenses (Receivable) under the asset account until they are billed to the client. However, when preparing the invoice, the “Billable Expenses” account does not appear in the dropdown list of available accounts.

[Flakily8674]

Since you changed the default name of “Billable expenses” to “Billable Expenses (Receivable)”, did you change the name of the default “Billable expenses - invoiced” account?

[SGVF]

Hi Flakily8674! When you enable Billable expenses on the settings, 3 accounts will automatically appear on the COA. Billable expenses on the Asset group, Billable expenses - invoiced on the Income group and Billable expenses - cost on the expenses group.

[eko]

Billable expenses must turn into an Invoice, see detailed instructions:

Record billable expenses

Billable expenses are expenses incurred on behalf of a customer. They do not initially appear on your Profit and Loss Statement, because they are not expenses of your business. Instead, they will reside temporarily as assets on your Balance Sheet and be passed through to the customer by invoicing. Only after invoicing do they show up on your Profit and Loss Statement. In this respect, they are treated much like inventory items. Enable the Billable Expenses tab Enable the Billable Expenses tab b…

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Invoice billable expenses

Manager can directly invoice billable expenses. Note This Guide uses an example from another Guide, in which Sample Manufacturing has purchased materials worth 350 on behalf of its customer, Consolidated Holdings. Read that Guide first. When you first record a billable expense, its status will be set to Uninvoiced. Example In the Billable Expenses tab, Sample Manufacturing sees the uninvoiced expense of 350 for Consolidated Holdings: [Screen Shot 2019-12-16 at 12.26.35 PM] To invoic…

[SGVF]

Here’s the invoice which I am trying to include the Billable expenses (receivable). only the Billable expenses - invoiced is available for selection

[eko]

This is not the way, follow the instructions:. You must invoice from the customer tab. If you do not see “uninvoiced” column enable it. I hardly comment anymore but it is clear you do not use the prescribed methods about how to 1: Record and 2: Settle billable expenses. Just use the two links I provided and experiment with one entry that you can later delete when understanding how it all works. You have now all the information and guidance needed to make it work.