About delivery notes and sales invoice

when i am going to prepare sales invoice , is there away to appear to me delivery notes which not invoiced yet.

The normal workflow is to create a sales invoice, then follow with a delivery note. If you do that, you can copy the sales invoice to a delivery note and the sales invoice number will carry over to the delivery note. It will then be listed in the Delivery Notes tab. You can look in that tab to see which delivery notes are not associated with sales invoices.

However, if you issue delivery notes first, then follow with sales invoices, you cannot do the equivalent thing. Delivery notes cannot be copied to sales invoices. So your alternative is to create the sales invoice, then return to the delivery note and edit it by adding the sales invoice number. Then, once again, you will be able to look in the Delivery Notes tab and see which delivery notes have no sales invoices associated with them. This method is not foolproof. It requires you to remember to edit the delivery note after creating a sales invoice. There is no way to positively associate them.

Is there a definite reason you cannot create sales invoices first? The normal workflow gives you much more confidence of correctly associating delivery notes with sales invoices. You only need to make it your standard process to copy sales invoices to delivery notes instead of creating them manually.

in our field we make delivery note first because our sales is with balance weight . so we make first delivery notes then we make our invoice , this way is the convenient with our work field .

I understand. You are left with the method in my second paragraph above.

You can create Sale Order, rename it using custom theme.

In many companies in many countries the delivery note becomes first and then the sales invoice. In full: [Quote]->[(Confirmation) Sales Order]->[Delivery Note]->[Sales Invoice]. So what is normal? I would say it’s just a pity Manager.io cannot handle this (abnormal?) workflow, but one has to use a workaround.
As I am using the server edition of Manager.io I am able to open more than one window at a time.
Therefore it is easier to switch to and from Delivery Note and Sales Invoice. Nevertheless, looking at the stock using Manager.io, I have to make sure that at the end of the booking period all delivery notes in that period are converted to sales invoices, in order to have my physical stock in line with the administrative stock.

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i fully agree with @ries, made the same experience, that in many, many companies in many, many countries, delivery note comes before sales invoice.
why not let the user decide which " normal workflow " might work best for him. german invoicing requires delivery date on the invoice and many customers want to see delivery note reference on the invoice instead of seeing invoice reference on the delivery note.

Please do not misunderstand me. I was not saying there is anything wrong with issuing the delivery note first. Maybe “normal workflow” was the wrong phrase to use. I was just explaining the options available in the program. One option is currently simpler because sales invoices can be copied to delivery notes. But creating either transaction first is possible and valid. And sales invoices can certainly include delivery note references. (The program does not use them, so you would need to use a custom field.)

It is important to grasp the following concept, though. Sales invoices are financial transactions in Manager. They affect Accounts receivable, Inventory on hand, Inventory - cost, and Inventory - sales account balances. Delivery notes are not financial transactions. They record inventory quantity movements and trigger the adjustments made by sales invoices (if the Delivery Notes tab is enabled).

So, while it possible for the program to know something you have sold has not been delivered (because some of the necessary postings to the accounts mentioned have not occurred), it is not possible for it to know that something you have delivered has not been invoiced. The logic flows in only one direction. Because of this, you will always have to check to see if sales invoices have been created for every delivery note. Another way of saying this is, the financial transaction drives the accounting, not the quantity movement.

The simple answer is yes. By looking at the figures under the Inventory Items tab column > “Qty to deliver”. If the number is positive then it has been invoiced and if it is negative then it hasn’t been invoiced, but noting that a figure under that column could be a combination of both positive (invoiced) and negative (unvoiced) numbers.

This is confirmed via @Tut comment in post #2 “You can look in that tab to see which delivery notes are not associated with sales invoices.”

However it was unfortunate that your simple question about “appear to me” got distracted into a whole lot of unrelated red herring commentary about workflow and the copying order between documents, which you absolutely made no mention of.

But it is also very important to grasp that when a User has the Manager Goods Receipt / Delivery Notes tabs activated then the Manager Accounting software becomes an integrated Accounting and Inventory Management software to the limit which those tabs function.

Yes it does, that is why Manager provides the inventory information in the format that it does…

Furthermore, this quoted comment from your post #8 seems to totally contradict your previous advice in post 2 where you state “You can look in that tab to see which delivery notes are not associated with sales invoice” and also contradicts your other advice in post #8 where you state “But creating either transaction first is possible and valid”.

So which is it, Manager (1) doesn’t know or (2) it does know and its also valid to do it both way.

In the real world both workflow directions freely occur, yet within Manager only one direction with regards to coping is recognise - WHY.

You are right. I had not thought about that approach. I was focused on the Delivery Notes tab, not the Inventory Items tab. In my test company, the few negative numbers were overwhelmed by all the positive ones, so I never saw a negative balance and did not drill down far enough to reveal this behavior. I am glad to learn about it.

As mentioned, that is what I overlooked.

Manager does know, after all. You just have to look in the Inventory Items tab instead of the Delivery Notes tab. As for validity of both methods, I acknowledged in posts #2, #4, and #8 that delivery notes could precede sales invoices, and twice explicitly said that was a valid approach. But my emphasis was on the fact that current capabilities make that more cumbersome because of the lack of copying capability. So I never questioned the validity of the delivery note before sales invoice method, only how convenient it was to get information for it.

@Medo, I apologize for giving you incorrect information. @Brucanna’s method for identifying delivery notes without corresponding sales invoices works. It may be worth pointing out one additional fact. When you look in the Delivery Notes tab, and have been disciplined about entering sales invoice numbers back into delivery notes, you can scan all delivery notes quickly to see which are not yet invoiced. But, when you look in the Inventory Items tab, you will need to drill down on each inventory item to see if there are any customers with negative quantities to deliver. Otherwise, uninvoiced delivery notes (with negative numbers) could be obscured by positive numbers from other sales invoices. And, once you have drilled down on each inventory item, you will have to drill down again on each customer, too, because the same thing can happen at the customer level. Depending on your typical sales cycle, you will need to decide for yourself whether it is better to look in the Delivery Notes or Inventory Items tabs. (The decision will also be influenced by how many inventory items and customers you have, because that will control how many drill-downs you might have to perform.)