Let’s say I sell apparels online and customers can buy from me and I’ll ship it to them, and that currently I have an inventory item TSHIRT with quantity of 2 in Manager.
And let’s say, I have a customer that wants to purchase 1 TSHIRT.
So, in Manager,
I created a Sales Order, detailing what the customer wants, and associated the TSHIRT inventory item with the order.
I copied the Sales Order and created a Sales Invoice.
I sent the invoice to the customer and the customer makes a payment. Once paid, the Sale Invoice status will be Paid in Full, and the inventory will deduct 1 quantity from my TSHIRT (I’ll have 1 TSHIRT left in inventory).
Now, how do I keep track of the status of the order in Manager, which has been paid but not yet shipped/fulfilled?
I can currently keep track if the sales invoice has been paid but I’m having a hard time getting on top of unshipped orders.
Right now, I’m keeping track of unfilled orders in a separate Excel spreadsheet, tracking at least two status for each orders (whether invoice has been paid or not, and whether the order has been fulfilled/shipped or not). I was hoping I move away from having spreadsheets and fully manage my bookkeeping and inventory using Manager
Maybe I’m missing something that probably Manager is already capable of doing.
No, you can’t yet track status of orders in Manager. Right now, I’m going to add Pro-forma invoices tab which seems like the last piece of puzzle.
Then I’m going to look into stitching all these concepts together.
There are number of ways how can I do it. I could implement dumb statuses where you simply change the status and that’s it.
Or I can implement new concept called Workflows or whatever I’ll call it. This would allow you to group invoices, credit notes, orders, quotes, delivery notes etc so you can follow/monitor each sale or purchase from quoting through ordering, invoicing, delivery and finally payment.
This way Manager could tell you this sale was 100% invoiced, 50% fulfilled, 75% paid or something like that. I didn’t quite nail this concept in my head but something will be implemented in upcoming months.
Yeah I guess maybe I can work with issuing pro-forma invoices first for the time being, looking forward to try it once its available. Unless until you guys have worked out the details for Statuses or Workflows. Great =)