The only feature by which you could show a sales contract is to create a sales order. See Create sales orders | Manager. Sales orders have no financial impact, so they do not show up anywhere except in the Sales Orders tab.
Further, tracking codes apply only to income and expenses. Since sales orders are neither, you cannot apply tracking codes to them.
Your desire is a contradiction. By definition, when goods or services are included on a sales invoice, they have been billed. The only unbilled amounts shown in Manager are billable time and billable expenses that have been recorded but not yet invoiced. See Invoice billable time | Manager and Invoice billable expenses | Manager.
Hi Tut, Thanks to replay to me,
Basically i want to input total contract value (without effect in accounts) example $12000 then i will invoice to my client every month e.g $1000. if i invoice 1st month then remain amount will be $11000. this (contract amount less up to date invoice amount= Balance) details will be shown under report. how can i have.
i have trying to use Billable time tab, but it is effecting to Accounts and partial invoice can not created. what i am telling “i did it”
Could you please help me?
you mean the option to link invoices to orders right? In a way that invoices linked to orders are deducted from the sales order amount. So the sales quotes will have a micro statement showing the linked invoices and the unbilled balance, just like how payments are displayed in a mini statement for invoices when payments are made.
But the the problem is that, Quotes are not accounting entries and therefore it will be hard to program this idea.
yeah- this is that what i am doing to solved my issues as manually.
However - no need mini statement which is already showing customer wise details with closing balance in Sales order tab. I thing this program is not so complected and Manager can clear their pint of view in this idea as alternatively.
You don’t have to do all this manual input as you can create two Custom Fields in Sales order module (with only one time input) and also two Custom fields in the Sales invoice module with exactly the same names or Sales order ref and Progressive sales invoice amount (or Sales contract amount in your case)
As Sales orders are not considered a financial record in Manager then by doing this the Sales order info gets transferred to Sales invoices module, with the Copy to menu command in the Sales order module each time a progressive Sales invoice is sent, and should be possible to use in Custom Reports where progressive Sales Invoices can be grouped for each Sales order ref., giving you the needed overview of the status of all sales contracts.
I made some screenshots for you but remember you must read the guides and other forumposts before coming to the forum with questions, thats just how it works.
First you open the Reports module and select Custom reports / New report. Add all the fields you want for your report, see picture below as a suggestion but General ledger account and amount must alway be selecteds. You must remember to add the Sales order Ref and Progressive sales invoice amount fields.
For this to work it helps if the names of your sales accounts contain the word “Sales” so you can isolate only those accounts for the report
An alternative option is to use the two account method and for that you need two control accounts for customers: one in receivables and the other in payables. The method goes like this:
Upon signing the contract, the recivable is debited and the payable is credited for the total amount of contract so the net effect is ZERO. E.g. Dr. Customer X receivable (100) & Cr. Customer X payable (100). You can either use a journal entry or a zero valued receipt (my preferred method).
The net balance of both accounts should reflect the customer’s balance. If the receivable is more, the customer should pay and if the payable is more then more services should be provided (invoices issued). At the beginning the receivable matches the payable so no one owes the other.
Invoices are issued for the customer payable account (invoicing account), and this will reduce the payable and create a net receivable.
Customer receipts are credited to customer receivable account (payment account), and this will reduce the receivable account and create net payable.
The receivable account will always show the total for the remaining future receipts.
The payable account will always show the total for the remaining future invoicing.
The net of the two will show who owes who right at that moment.