In general journal, I job cost the Income but on the report it shows up as -$100 for example and as an expense, yet the account was an income account. HOW COME??
Can you post pictures of report and general journal or Edit screen of the transaction you created?
To me looks like a credit debit confusion. but after screenshot we can know whats causing this.
EVERYTHING RECORDS TO EXPENSES, AND INCOME IS RECORDED AS A NEGATIVE EXPENSE
| Name | Income | Expenses | Profit | ||
|---|---|---|---|---|---|
| Edit | View | 3P Nakivale Alcohol Department | 0 | 126.1 | -126.1 |
| Date | Transaction | Description | Amount | |
|---|---|---|---|---|
| 2024-07-16 | Journal Entry | - 145.35 | ||
| 2024-07-16 | Journal Entry | 143.00 | ||
| 2024-07-16 | Journal Entry | 1.99 | ||
| 2024-07-08 | Journal Entry | DATA FOR ALCOHOL DEP’T | 123.60 | |
| 2024-07-08 | Journal Entry | 1.99 | ||
| 2024-06-24 | Journal Entry | - 48.25 | ||
| 2024-06-24 | Journal Entry | 48.00 | ||
| 2024-06-24 | Journal Entry | 1.99 | ||
| 2024-06-13 | Journal Entry | 383.00 | ||
| 2024-06-13 | Journal Entry | 1.99 | ||
| 2024-06-11 | Journal Entry | - 385.86 |
Account Debit Credit Project
[GOFUNDME Incoming](javascript:void(0)) [3P Nakivale Alcohol Department](javascript:void(0)) Ă—
[Cash & cash equivalents](javascript:void(0)) Bank or Cash Account
[TD Bank-- GO FUND ME](javascript:void(0)) Ă—
145.35 145.35
GOFUNDME Incoming is an Income account
3P Nakivale Alcohol Department is the project
Maybe think about the fundamentals. So think that “credit” is the source and “debit” the destination. So if the GOFUNDME is the destination you should debit it and credit the cash and cash equivalents.
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@eko That is a good way to put it.
how can an income account be a debit when it is money earned or Income. and regarding the bank, it is money coming in , not money going out.
Here is a link to explain how it works, please read it.
Accounting Coach.com Debits & Credits Explanation
The easy way to explain how it works is:
To decrease an account you do the opposite of what was done to increase the account. For example, an asset account is increased with a debit. Therefore it is decreased with a credit.
Think of it this way you “Credit” it with a bill/expense, & “Debit” another with more cash.
Because bank VISA/Mastercard credit and debit cards are named from the bank’s perspective. From the user’s perspective they should be named the other way round.
As a result most non accountant users interpretation of credit and debit is also the opposite to the actual definition.
there is nothing wrong with my debits and credits. The only problem is GOFUNDME incoming is an INCOME ACCOUNT and MANAGER is reporting it as a minus EXPENSE ACCOUNT. Of course, a minus expense = +income but I want it to show in the INCOME TOTAL rather than calculcate as a - EXPENSE
@lubos looks like a representation issue to me. Manager is treating every Journal Entry as expense. Even if its income it show up as negative expense. Works fine on Receipts/Sales invoice level.
Journal Entry for Project C
Receipt for Project D
End Result
Your Entries are fine its just how Software in treating those entries. Can you use Receipt for this? which was basically designed for this. Actually, Manager got all the Tabs which are required for different types of transactions. So, Journal Entry is rarely needed. If you do this through Receipt tab you results will be fine. (which are still ok just have representation issue and no issues on accounting side)
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Manager is designed to rarely require journal entries.
To assess how well it provides functionality, please use it as it is designed to be used.
To further support the reply by @Patch The old guides at https://www2.manager.io/guides/9820 explain this design principle even though recently it has changed to allow inclusion of bank and cash accounts on occasions such as creating starting balances,
Specifically the guides state:
In Manager, most transactions are entered in other functional tabs, thereby automating many decisions about account posting and reducing errors. So journal entries are relatively few.
Still doesn’t mean there isn’t any issue in the system. Project Income and expenses should follow the income and expense groups on Chart of accounts.
This topic needs to be placed in bugs.