Thanks for all the help. I am basically running a general journal system with a variety of projects or a non-profit organization. It is a bug, but I can handle it. It exports to Excel very easily, and while a bit of a pain, I get what I want, I like what I see in Manager. It’s much more robust than I imagined.
Do either of you know how to set up sub accounts in the Chart of Accounts. I cannot quite see how to do that.
Well, you won’t be able to extract beneficial reports (Payments and Receipts summary, Cash Flow Statement etc) which will save you lots of time as compared to using only Jornal Entries and copying to spreadsheets. They are used usually for Adjustment purposes.
If you can be more specific, then it will be easy to suggest something.
Anyways there are control accounts + Groups on Charts of Accounts which will let you create a group and then create those sub accounts under it so that’s also one way of doing it.
thanks, appreciated. I know accounting and the benefits you are talking about. However, for what I need right now, it is perfect to do it this way. If the complexity grows, I will do it your way.
This is very simple. Go to Settings and Chart of Account. Create a group and create whatever account you want under that group. Be aware that in any accounting settings you then MUST use the sub-accounts because the group account summarize whatever happens in the sub-accounts.
You are contradicting yourself.
If that was really the case you should mark this topic solved and there would have been no reason to open it.
If however you feel the program doesn’t behave as you feel it should, please use the program as it’s designed to be used. To understand how to do that I suggest
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Actually reading all the table of contents of the old guides https://www2.manager.io/guides/ then read individual guides as required
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For your current issues have a look at the section on
Structuring Accounts, the first in that section may solve your problems https://www2.manager.io/guides/8965 The new guide equivalent is not as informative https://www.manager.io/guides?chart-of-accounts -
For recording income look at the old guides section on
Bank and Cash Accountsin particularReceipts. Later you may use information in the sectionSelling to Customers.
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How do I do this by contacting Manager
If you mean to report an error in Manager, you can post it here.
I use journal entries to post which includes Project or Job Costing. The Project Report for an individual project posts all the entries to Expenses–it does not send the Income entries to Income but to (minus) Expense. So there is no breakdown of Income and Expenses The total is correct but I want to know totals for Income and to Expenses. I have to export to a Spreadsheet to get this which is inconvenient
Report and breakdown
Name of project Income (which is 0) Expenses (what has expenses and - Income)
i think you discussed this previously.
@lubos Project profit and loss is not following the income and expense groups of Charts of accounts. Only transactions recorded through sales invoices and receipts are shown as income.
In my opinion income should show sum of balances of all income groups on chart of accounts and same for expense which should show sum of all expense groups.
I find it hard to follow your discussion/arguement
Can you post screenshots to explain what you think it not working?
I know that. But I am running a general journal system–easiest for me, as mostly tracking job costing. I want to track donations and expenses and this is the easiest. However if it cannot be done for now, no problem. I appreciate what Manager can do, and it helps me greatly to keep track of my “3P in Africa” transactions.
Thanks for the help.
Sorry but there is no Project Report in Manager’s reporting tab. You are referring to the Project tab which gives an overview of what happened such as journal entries receipts and payments as in example below:
- The sales totals exist of a negative (-) Expense entry when using Journal transaction resulting in a positive (+) Profit of 100.
- The sales totals exist of a positive (+) Income entry when using Journal transaction resulting in a positive (+) Profit of 100.
Both thus present the same results and this is due to how Manager and many other accounting applications treat double entry accounting. This is thus not an error but by design. Let me try to explain:
When you use a journal entry, sales are shown as a negative (credit) because it’s increasing income, which is recorded as a credit in double-entry accounting. In contrast, when recording a receipt, the entry shows a positive because you’re receiving cash (debit to cash), which increases your assets. Thus the key difference is:
- Journal entry: Sales = Credit (negative in this case).
- Receipt: Cash received = Debit (positive in assets).
Indeed it was in this topic, so @Harold_or_Harry_Derb I merged the 2 topics here preserving the chronological order. Please in future, see FAQ - Manager Forum it would help if you:
- Don’t cross-post the same question …
I know that, but I disagree with you. It is simple,the Sales = Credit, and should go to Income. But I can work with this And every accounting system has their idoscyracies. . Like I said before I am pleased I found your accounting package. It certainly serves my purposes and if I expand to other Revenues where Cash Receipts are required or needed for entry I can always go to that.
Thanks for everything
Please set up at test business and try using Manager as it is designed to be used. Which means using Managers specific features not by using a Journal entry to avoid using Managers specific approach. It’s is likely you will find Manager functions well if you use it as it is designed to be used.
If the output of that approach is problematic for you the please explain those concerns with screen shots.
Otherwise you appear to be requesting changes to Manager to support using Manager in a manner contrary to it’s design.
I oppose such changes to Manager as it degrades Manager by encouraging other uses to use it in a manner it was specifically designed to avoid. It also increases the programs development and maintenance workload which decreases enhancements available to users who use Manager as it is designed to be used.
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I am sorry but from a cash accounting point of view this is fine. In cash accounting, journal entries are rare for sales, as there’s no need to track receivables or future payments.
The approach Manager takes is common practice in double-entry accounting software. where as explained earlier:
- Journal Entries reflect the manual adjustment of accounts, where reversing or balancing entries (like negative expenses) might be needed to ensure proper bookkeeping, and ;
- Sales Receipts automatically treat the inflow as positive, as it’s a straightforward income record for cash received.
While the specific terms may differ slightly between software, the underlying accounting principle remains consistent across most other accounting applications be it Xero, Quickbooks, and Sage to name a few. Just check them out.