Hi,
Sir i purchase 1 product to supplier amount 40000 and create purchase invoice 40000 and paid in advance 20000 when issue payment to supplier it come in expense account 20000 when i select expense out but liability show still 40000 when i select same as liability account the purchase invoice amount show correct account but expense not out from profit and loss. please guide.
what are you referring to with 40000?
There is no 40000 anywhere on the partial screen image you have displayed
Please display the full edit screen - we can not see what you see, only what you have posted
Sorry, that is even less clear
Just show an image of the edit screen of the full purchase invoice and of the entry in the supplier’s account
I can assure you that Manager works perfectly and that the problem is in your understanding of how the software works
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i think its my understanding issue please guide how to enter correct
i issue sale invoice to customer 49000 and purchase 41046 from supplier and issue purchase order to supplier 41000 and paid 20523 in advance when record payment i select in account tab account payable its shows correct amount i purchase balance but actually we paid and expense incurred it service expense its shows purchase invoice balance full in this scenario if i select account liability purchase invoice balance show correct but when actual entry expense account show but purchase invoice balance show full. i share all screen shot 1 by 1.
@Furqan_Azam, your question and responses to it were moved to a new topic. It is not related to the topic where you originally posted it. Please do not divert forum topics with new questions. People will not read them.
Now, can you please write in sentences, with punctuation? Your stream of consciousness is impossible to follow.
Also, @Joe91 clearly asked you to show entire Edit screens of the transactions. But you have not. When you show small fragments, it is impossible to know what you are showing.
Sir Where i post it and where is my answer
You post everything right here on the forum, the same way you did your incomplete fragments. Just show the entire transactions. Answers will be here, as well.
@Tut Any 1 Can help me out for the clear some confusion of purchase invoice. Because in details here is not possible to explain. if any 1 help me live session.
@Furqan_Azam I tried to make sense of what @Tut correctly described as your stream of consciousness 
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Although you say in your narrative that you issued a Purchase Order of 41046.75 your screenshot shows a Purchase Invoice of that amount charged to the IT Services expense account. The Manager Summary screen would therefore show that 41046.75 is charged to this expense account following accrual accounting principles. Because it has not yet been paid the amount also shows in Accounts Payable on Summary Screen.
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However, you made an initial partial payment of 20523 against this invoice and this is correctly shown in your third screenshot where it says 41,046.75 AED and in blue the balance due of 20,523.75 AED (ie you still will have to pay that to clear the Purchase Invoice as Paid).
So what is the problem? I do not see anything wrong.
- @eko sir the issue is that when i issue partial payment 20523 in the account Account payable its show correct decrease the liability amount 20523 but actually its not shown in expense account in profit and loss because we release the payment to supplier and post expense not showing payment in project also.
- May be its my understanding issue with posted.
- Can you help me out of this with live session i will explain step by step which i face issue actually where. I am very thankful to you sir.
your issue is your lack of understanding of how things work in Manager.
a payment is always posted to the supplier ledger (Accounts payable).
the expense for your business has already incurred when your entered the purchase invoice towards the expense account (IT Services).
so you do not select the same expense account again in the payment. doing that will be equivalent to making a purchase again for the expense account.
read the section Payments against purchase invoices in the guide Record a payment | Manager
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I strictly post in the forum as whatever transpires can help me to understand and also to help. @sharpdrivetek concludes the same.
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In accrual accounting the expense will show in full in the Profit and Loss account on the date that the Purchase Invoice was issued and not when it was actually paid. In this case it will show 41046.75
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The full outstanding payment of 41046.75 also shows as liability account in the Balance Sheet which in this case is the Accounts payable ledger.
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You can make any payment against the Purchase Invoice by viewing that Invoice and clicking on “NEW PAYMENT”. So to make the initial payment of 20523 you should view the Purchase Invoice and Click on New Payment and enter the 20523 in amount and submit. This will reduce the Accounts Payable to 41046.75 - 20523 = 20523.75. Note that there will be no change to the expense account in Profit and Loss Statement as for accounting purposes the expense was already fully made on the date the Purchase Invoice was issued as mentioned.
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Only when you make one or more other payments to a balance total of 20523.75 following the steps explained under point 3 will the invoice be cleared and Accounts Payable show 0 in the Balance Sheet.
@eko and @sharpdrivetek
- Thanks a lot i got it the point when we issue the purchase invoice its direct record the expense as total in P&L because Accrual base accounting system and when we issue the payment to supplier its decrease liability in Balance sheet. i made mistake with record double expense as purchase invoice and also in payment issue to direct expense reflect double expense.
- Secondly when we see in project Customer wise profit and loss we select
- once again Lot of thanks all support by member specially @eko @Tut @sharpdrivetek
@sharpdrivetek @eko @Tut
When we see project wise details Direct cost not show against income
Click on IAFC blue 600 and on 87,730 and share the screenshots
Sir I correct all the Entries accordingly Purchase invoice entered as new payment liability (A/C Payable Account) which Less the liability and Purchase invoice record already in expense and i also delete duplicate expense account which i directly paid from Bank account as IT Services every thing Correct but when i see project wise means client wise income is ok but in direct cost nothing reflect in expense account. i share Screen shot.
Exactly what are you referring to as “direct cost?” How was it entered? Did you properly allocate it to the division? Show a screen shot of the entire Edit screen of that transaction.