I would like to know the correct way of getting my project direct costs.
I will explain my scenario in as much detail as possible.
We deal with vinyl wraps and the material purchases are done in unit ‘SQM’.
Example, we got an order to install 60 sqm of vinyl from a client. Now we purchase this vinyl from the master distributor. How do we correctly enter this purchase so that is shows under Projects Direct Costs?
Also, need to show this 60sqm purchase as inventory, as sometimes the work gets done in under the purchase quantity, say for example, the work was done with 55 sqm. The client has paid for the entire quantity. But we will have 5 sqm of vinyl with us. So, this cost of 5sqm should be reduced from our “Cost of Materials” head.
If some one could assist with this issue it would be of real help.
And as the OP states correctly, copying a PO in which a project is selected to a Purchase Invoice doesn’t copy the selected project, which I think is strange. Although I’ve seen that inventory items’ purchase invoices don’t add to the project’s direct costs but it seems that their direct project costs are determined by their average (inventory) cost.
Copying the purchase order to a purchase invoice for non-inventory items, the project becomes visible after selecting an account but only when no supplier is selected. When you select a supplier the project field disappears.
@ibadlon the issue raised is that it does not show correctly in the Project – View. I am going to change the topic title as you properly indicate that the rest works well only not the Project view screen.
If it done as what i have mentioned above, the project view screen would show you
Sales - $ 600 Cost of Material - 275
Profit - 325
With regards to the Project not showing after selecting the supplier, the reason there is your quote is already tag to the project. Either you tag the project at PO creation or PI creation, but not both. However, if you want to see correct cost of material, then you do it by following the 3rd Step and not tag the project during PO/PI creation.