When paying a someone that is not previously saved as a customer or supplier, the name does not show up in any reports.
Do I need to add every one that I pay as a supplier to have their details show? I have a number of once off payments, and it would make the list of suppliers awfully long.
Please see the attached document for multiple screen shots.
Any help is appreciated.
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You do not mention which reports you are referring to, but generally, yes. The point of defining customers and suppliers is so they can be tracked and reported upon.
Why does that matter? There is no limit on the number of suppliers you can have. The decision on whether to define a supplier should not be based on the length of your list, but on whether or not you want to use the various functionalities Manager has for suppliers.
@Tut i would like to defer on the explanation you have given. when it comes to reports a user is not always trying to link an entity to the amount, but sometimes the amount to the entity. users would like to know whom they paid to and when and why.
take the General Ledger Transactions report for example. Manager does not show the Payee or Payer, as the case may be, if the contact is selected as Other. as you know even the Capital Accounts and Expense Claim Payers are categorized as Other contact in transactions presently. so it would be better if Manager displays the Other contact in reports wherever applicable. this will provide better reporting and more clarity to the user.
also, there might be cases where a supplier name is similar to a one time payee and Manager needs to differentiate these in reports. for the same, during reporting Manager could adopt adding a prefix to the contacts like (C) Customer, (S) Supplier, (O) Other.