I seem to having a regular hiccup with my physical stock not matching the quantities shown on the Inventory Items page.
It is of course possible that at times, maybe the wrong coloured item has been sent out (the majority of my sales are for one specific item but there are various colours stocked) but, these cases would be very very rare.
Normally if it’s showing + or -or - 1 or 2 units, I do an adjustment to get them back on track.
At the moment however, I’m showing that I have around 50 units less than my actual physical count and that quantity is virtually a full shipment so it looks almost as though a complete shipment has not been “booked in” by creating and completing a Purchase Invoice.
I’ve gone back through my bank account payments from September up until now and it looks as though all of the relevant purchase invoices have been raised and entered correctly.
I am using Manager on a Cash Basis (if that makes any difference with the timing of inventory or financial transactions adjusting stock figures etc)
i.e. Are stock figures updated when a purchase invoice is raised or when the payment is entered and also with sales, are the stock figures updated on the invoice being raised or is it when payment is received from a customer ?
Last but not least, just to make it clear in this old brain, it would be very much appreciated if someone could confirm my understanding of the terminology useds on the Inventory Items page ?
QTY ON HAND = Total quantity of items received (purchased)
QTY TO DELIVER = Total quantity of units sold
QTY OWNED = Physical stock on Hand
Thanks again for all of your patience and assistance