Please help me, to do this on manager
your details are insufficient. please explain better what you are trying to achieve.
I would like to replenish all expense using Petty Cash Fund How It is?
I am assuming you have a Cash Account called Petty Cash. Replenishing depends on how you run the petty cash. Lets say the Petty Cash Float is 200 and 125 has been spent.
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If you have entered the expenses as Petty Cash - Spend Money transactions then you do a funds transfer from the Bank account to the Petty Cash account for the 125 amount.
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If you have just put the expense dockets into the petty cash tin without any entered transaction then to replenish the petty cash you do a Bank Account - Spend Money and add a line for each expense docket until it totals 125. Cash the cheque at the Bank and put the funds into the petty cash tin.
I cant follow your instructions, can you pls do it step by step.
sample
- Credit account for petty cash (5,000)
2.Spend Money worth 1000 to petty cash
3.???
I don’t know the next step. to replenish 1000 and back to the petty cash without adding on petty cash fund total. Please help me.
Ok, but to help you we need to understand a few things first.
You showed the Petty Cash receiving the 5000 which is ok but where did that 5000 come from ?
Normally you would do a cash withdraw from the bank, so a Bank Account - Spend Money, but your Bank Transactions tab is showing zero - 
even though you have “4” Bank Accounts.
Next, it appears that you are operating the Petty Cash replenishment based on expense dockets received which is also ok, but the Spend Money (payment) should be on the Bank account, not the Petty Cash account.
The expense dockets spent (took) the money out of the Petty Cash tin, so you can’t do a Spend Money from the Petty Cash as well as that would be doubling up. The Spend Money would be from the Bank Account, as you need to get replacement cash from the bank account to bring the Petty Cash back to 5000.
Lets say you have 20,000 in the bank and cash a cheque for 5000 to set up the Petty Cash via an Inter Account transfer
Now you have paid out of the Petty Cash tin for three expense dockets totalling 1000 leaving a balance of 4000 and you now need to replenish the petty cash tin with another 1000 from the bank so you do a Bank Account - Spend Money
The Summary tab now looks like this:
The Petty Cash account remains unchanged from the original entry:
what your entry for bank account??
Because Petty Cash is an asset - money sitting in a tin to pay for cash expenses.
Capital is Equity, so not an asset.
That is already illustrated above - “so you do a Bank Account - Spend Money”
hi how to replenish petty cash to manager?? please send some ideas.
Sorry, but don’t understand your question.
Everything you need has been previously explained above.
why my main office was negative??
I’m so confused to your sample, however, can you elaborate how did you set up the 2 bank accounts that not going to negative on cash on the bank or any bank account.
Negative figures are not the result of how you set up bank or cash accounts. They are the result of your entering payments totaling more than receipts to the specific account.
thank you