How to receive money on account

[jtr32533]

How do I enter an amount as an accounts receivable amount?

[lubos]

Do you mean how to record payment from customer against sales invoice?

Allocate the payment to Accounts receivable account, then select sales invoice.

[LTZhao]

Hi Lubos/Tut,

After I allocate the customer payment to Account Receivable, I get two Accounts Receivables accounts (paid and unpaid)… Do I have to create a journal entry to Debit the Accounts Receivable and credit Student Dues in order to transfer the money from Accounts receivable to Income? Why can’t I simply receive the money into Bank Account after I create an invoice?

L.T.

[Tut]

@LTZhao

Why can’t I simply receive the money into Bank Account after I create an invoice?

You can. It is in need of updating, but see this:

Receiving money in cash account

Money deposited in your bank account should be recorded under Statement balance column. [image] When you click on the amount under Statement balance column, you can click Receive money button to record new transaction. [image] Every recorded transaction must be properly categorized. For example, if you have received 1,200 from customer for sales, you would record it like this: [image] If you have received from customer 1,250 but bank has charged 50 fee, you need to split the transaction us…

Basically, just Receive Money => Allocate receipt to Accounts receivable => Select customer subaccount => Select Invoice # (or let Manager allocate automatically to oldest invoice.

Your problem seems to be that you created an Accounts receivable account on your own instead of using the one Manager created automatically when you enabled the Customers tab. The way to tell which is the one to keep is to go to your chart of accounts and edit the titles of both temporarily to something else. The real one will show Accounts receivable in gray below the edited title. Delete all the transactions to the wrong one and then delete that account. If necessary, recreate the transactions you allocated wrongly. Then you can name the real Accounts receivable account back to its correct title.

[LTZhao]

Thanks for your reply Tut.

My problem is that if I didn’t create my own Accounts Receivable, I wasn’t able to book it against accounts receivable when I receive the money for some strange reason. I am going to start a new trial company and play around with that and see if that helps.

Thanks,

L.T.

[LTZhao]

Hi Tut,

I figured out my error. When I created the invoices, I thought I had to create it against Accounts Receivables account instead of Sales Revenue account, which is why I had to manually create another accounts receivables. Now that I have created invoices to Sales revenue, and receive the money under accounts receivables, that solved all of the issues.

Thanks again for your help on this topic.

L.T.