First of all, I know all the ways how to record in Manager cash payments and receipts.
But when I receive money from a customer or when I pay a supplier via Cash-Accounts, Manager shows ALL invoices in the drop down box. Why not only the ones that have a balance. Could you please implement this. For picking the correct invoice is it possible to show the balance of these unpaid invoices as well in the same window or a separate one. For some of my clients I do their financial bookkeeping and once a quarter they drop down a shoebox with sales-invoices, purchase invoices and receipts. They send me a csv-file with their banktransactions which I convert to a qif file to import these transactions into Manager. It would increase productivity drastically and reduces the change on errors. I’m not he only one with this request. Some two weeks ago Linda also made a request like mine.
I sincerely hope this will be implemented. Could you please let me know.
You don’t have to select invoice though. If customer doesn’t specify what invoice they pay for, then just select customer and leave invoice field blank.
Not to mention, when you are importing bank transactions, you could set up bank rules where Manager can automatically allocate payments from customers to their accounts receivable account. Specifying an invoice is optional.
If you need to see what sales invoices (or for purchase invoices see brackets) have had receipts (payments) allocated against them then use the reports in the accounts receivable (accounts payable) > customer (supplier) statements. If you load this with unpaid invoices option selected you can see the invoice amount and the balance remaining on each invoice. Also, if you do know which invoices they relate to, I would guess that the client has sent over a remittance from their customer (statement from supplier) - this would then show the invoices unpaid and the balance remaining.
If you don’t know which invoices they relate to, use auto-allocate by leaving it blank as described by Lubos. You can then check for any unpaid amounts using the reports mentioned and let you client know what invoices are outstanding. You can also generate a statements on a transactional basis. This will help when checking for differences.