Not quite. The quantity defaults to 0. The reason for this is to allow for cost corrections such as freight and similar charges as well as less frequent cost adjustments such as NRV.
Not to sound annoying, but this isn’t a bug, it’s a feature
But this is something that you should keep in mind everytime you forgoe the quantity column, it will automatically default to 0.
Consider all the transactions that are in my database not pertaining to inventory items.
Would they not all need to be at least 1 qty because if i were to buy… lets say printer paper for $5, and i leave the qty field blank, it will still show $5 in whatever account i allocate it to.
However, when i turn qty on and put zero in as quantity it will still show $5 in whatever account i allocate it to.
so then. Inventory items with no qty will definately throw off the inventory count as in the pictures i first uploaded.
why not just assign a value of 1 into all transactions that have no value in the qty field or have the qty field off?
Quantity Field off = Quantity equals 1
Quantity Field On = imput quantity.
i am now going through a years worth of transactions where i purchased inventory items just to add 1 in the quantity field so my inventory is correct.
Because then you will not be able to do a cost adjustment.
What I’m trying to explain is that 0 qty doesn’t mean that there’s 0 money. It just says that whatever value you enter will affect the total value without changing quantities. This is an essential feature for accounting software.
In your case, it’s obvious that you don’t have a reason to use the 0 quantity and you probably would like it to default to 1.
Unfortunately, this can’t be done because of the use cases I just mentioned.
However fortunately, you can use the Form defaults feature to check the Column — Qty and this will make sure that the Qty field is automatically prefilled with 1 whenever you select an Item
when purchasing a single item, which is an inventory item, and i select it from “Item” dropdown in my “Payment — Edit” screen and i do not enter any quantity or have “Column — Qty” checked…
It should not show an increase in Inventory count?
This has the potential to throw off inventory counts in a very bad way!
That’s right since the Qty defaults to 0 if you don’t enter any.
Using any software or a tool in a way that’s not intended for could yield wrong results.
If you tried my suggestion and made the Column — Qty checked in your Form defaults, you will see that the results would match what you expect.
In fact, the Qty field used to be visible at all times and you could hide it using a Hide — Qty checkbox which was more intuitive to many users such as yourself and me. However, it turns out that keeping the UI complexity to a minimum from the start actually helped users overcome the mental barrier that things are too “complex”.
That’s the reason why you need to take this additional step to make the software behave as you would expect.
