We’re a small charity that has been using manager internally for a number of years now, and our basic company structure has meant that we got by utilising most of it’s features in their simplest forms. There are only two of us and neither of us are accountants but we have basic financial training allowing us to cope with our current setup.
However we now have an internal issue with the way pay transactions are conducted and logged in manager and we are looking for advice / proposed solutions for our organisation setup.
Up until recently our staff pay was funded by one large grant so in reality we have two physical bank accounts that we use that are replicated in Manager:
- Current Account
- Grant Account
We use the employee/payslip features of Manager to generate the pending employee pay liabilities which are then paid off when we make a transaction to the employee clearing account for that particular employee.
Our new issue is that we now have grant funding coming in from multiple funders and want to keep track of how much of each of the grants makes up someone’s pay.
We use groups and accounts in COA to label receipts and payments so that we have a clear view in reports etc as to what is being spent from where, but there’s no way of doing that across multiple physical accounts.
Staff member 1 salary/payslip paid £1000 per month.
£500 comes from funder 1
£500 comes from funder 2
I can’t add multiple lines to a payment because they each reference the employee clearing account not a custom account like “Funder 1 exp / Funder 2 exp” - so how can I represent and log this in manager?
I hope i’m being clear, if there’s anything else you need from me to better understand, please let me know.
Thanks in advance.