Duplicate or copies of tax invoices stamp

1

My local Tax Authority regarding duplicate tax invoice issue is that if a registered person claims to have lost the original tax invoice, the supplier may provide a copy clearly marked “copy only”.

To meet the regulatory requirement, we request that the system be enabled or be improved to mark the duplicate copy with “copy or duplicate only” automatically after the original copy has been emailed or printed?

Kindly urgently assist with this for Manager.io to satisfy the demands of our regulators.

2

Any digital document received or sent is a copy. Therefore, I doubt the tax authorities would want “copy” marked on a digital document.

However, if you print and file physical copies, you can use stamps to label them as “Original,” “Duplicate,” “Triplicate,” or “Quadruplicate” as needed.

3

Thanks for the feedback @Abeiku.

So, in the case of Zambia, it is a requirement and the system should be configured to read copy once original document is printed. That’s what the Tax Authority require.
So, we want a solution on the system not physical stamps. Is there a way this can be done?

4

Not currently

5

@SYDNEYANTHONYCON, can you provide a link to an official government source that specifies this requirement?

6

What happens if the printer doesn’t print the original correctly?

7

Yes, that’s a good question. A printout can never be the original document, but it can be stamped as such or marked as the original hard copy.

You can use themes, footers, or custom fields to add a “copy” text to a document after printing it.

Lastly, you can always explain the situation to the tax authorities to seek an exemption or permission.

8

Thank for the feedback @Tut @Joe91 @Abeiku

So, I do not have a link. But I have a PDF document.

Check Reference No. 7

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Thanks in advance

9

What does this mean?

10

Many items on that form are categorically impossible for any computer-based accounting system.

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