When you set up a new business in Manager, all the optional tabs in the left navigation will be disabled. By default, you will only get 4 tabs which provide minimal double-entry accounting system functionality.
If you are an accountant mainly concerned with preparing financial statements for clients, this may be all you need. You can setup Chart of Accounts under Settings tab. Enter journal entries under Journal Entries tab, then print financial reports under Reports tab.
If you are a business, chances are you want to issue invoices to customers, track inventory, maintain accounts payable or manage payroll. To enable additional modules, click Customize which you will find below Settings tab.
This will allow you to enable additional modules which will be added to your left navigation.
But how do you choose which modules to enable?
Cash Accounts
Record money received and money spent from business bank accounts, credit cards, bank loans or petty cash floats.
Expense Claims
Record expenses paid by employees or a business owner out of pocket or from personal accounts on behalf of the business.
Customers
Manage customer accounts. Customer accounts must be created before you create sales invoices, sales quotes, credit notes and delivery notes.
Sales Quotes
Prepare quotes or estimates. If prices of your products or services vary and potential customers require an estimate or an agreed price before they accept the purchase, use Sales Quotes.
Sales Orders
A sales order is an internal document of the business, generated to record an order received from a customer.
Sales Invoices
Sales invoices is used to issue invoices for the sale of goods or services by your business to customers.
Credit Notes
Credit notes is used to issue credit notes to customers. Credit notes may be required to reduce or minus the full amount of sales invoices with errors, disputed charges, returns, damaged items and faulty items.
Delivery Notes
Delivery notes is used to issue delivery notes to customers to accompany a shipment of goods and is signed by the customer as proof of delivery.
Suppliers
Suppliers is used to track Supplier accounts and to create new supplier accounts prior to entering purchase invoices and purchase orders from new suppliers.
Purchase Orders
Purchase orders is used to record requisitions from suppliers and may be sent to a supplier to authorize a purchase transaction.
Purchase Invoices
Purchase invoices is used to record credit purchases from suppliers.
Debit Notes
Debit notes is used to record credits received from suppliers.
Employees
Employees must be created before creating payslips to manage payroll.
Payslips
Payslips is used to record employee payroll and payslips may be issued to employees as notification of their earnings.
Inventory Items
Inventory items is used by businesses that sell physical goods and need to track inventory on hand. If you sell physical goods, you can create them as inventory items to track quantities purchased, quantities sold, profit margins and the book value of inventory on hand.
Inventory Write-offs
Inventory write-offs is used to record decreases in inventory items that are damaged, missing or obsolete.
Production Orders
Production orders is used to create manufactured items from raw materials.
Billable Time
Billable Time is used to record time sheets for services provided that will be invoiced to customers or clients at a later date.
Billable Expenses
Billable expenses is used to track expenses paid by your business which are recoverable from customers at a later date.
Fixed Assets
Buildings, machinery, equipment, furniture, fixtures, computers, cars, and trucks are examples of assets that will last more than one year, but will not last indefinitely. Fixed Assets module is used as an asset register to record the purchase, depreciation and disposal of these long-term assets.
Intangible Assets
Intangible assets is used to track non-physical assets such as goodwill, intellectual property, patents, copyrights and trademarks.
Capital Accounts
Capital accounts is used to record and report funds contributed, personal drawings and profit share of sole proprietors, partners, shareholders, beneficiaries and fund members. Reports can be adapted to the legal structure of any entity.