BUG: Sales Invoices

1. Sales Invoices do not follow automatic numbering after a new invoice sequence have been started. It just follows the old sequence.

In the above example, invoice dated 12th July has been manually started as Invoice number 1.
The next invoice is supposed to automatically number the invoice as 2 but instead is following the earlier sequence.

2. Balance due is not calculated wrt the customer but only wrt the particular invoice.

Here the balance due is 1000. When another invoice is made to the same customer, this balance due amount is supposed to add with the new invoice total. But instead it just shows the total of that invoice.

NOTE: The default plain theme is used everywhere. The invoices have been created in order and not edited and updated.

No, the next invoice number is +1 from the previous highest number, so 2 + 1 = 3.

No, individual Invoice totals don’t accumulate, Invoice totals are only affected by payments.

So the automatic numbering will be useful for only the first financial year on Manager? Because the next financial year is supposed to have invoices starting from serial number 1.

Is this on purpose? A customer needs to know what he has to pay the seller and the seller needs the buyer to know what he owes.

Why ?
If that is required then start 2017 with 17000001, and 2108 with 18000001.
Use as many “0” as required by the expected number of invoices to be issued for the year.


Then create under the Reports tab - Customer Statements.

as @Brucanna said, that is the purpose of a statement. The purpose of an invoice is to record what is owed for particular goods or services, regardless of what else the recipient may owe.

This is ok. But imagine the errors it could cause when filing tax returns with those many “0”.
Please understand that most business do not have an accountant or CA, they just outsource their services.
There are businesses who provide both goods and labor works. In this case the invoices for labor works are tax exempt and need not be filed for tax returns. But these invoices run in series with the tax invoices and only the tax invoices need to be sent to the CA. The more the number of “0”, the more confused and error prone a CA is when entering the data for filing tax returns.

this is not practical for business where the number of invoices for a customer over a short period are many. in this case the customer may make small intermittent payments and then make weekly or fortnight payments for the total balance due in invoices together. Generating a report for all such customers and sending them seems like a lot of work. the total balance due at the last invoice would ease the work of both buyer and seller.

This must be particular to India, in the majority of countries around the world all Invoices regardless of their tax status are reportable within the Tax Return.

Maybe so, but that universally is standard practice.

To the contrary it would be extremely confusing for all concerned as Invoices aren’t time stamped.

Imagine a customer who makes a purchase in the morning, makes a payment around midday and then makes a further purchase in the afternoon. At the end of the day how does the customer looking at both invoices know which is the latest - which is the correct outstanding balance. Polluting individual invoices with running account balances will cause absolute confusion.

I understand. But my emphasis was not on this. Manager does not integrate to websites of any tax departments nor does it provide reports which can be customized. In this case every data needs to be entered manually while filing tax returns.

I thought the statements are sent to a customer or supplier monthly or quarterly for reconciliation purposes. That is usually our practice.

this is why we do have cash receipts and invoice numbers right? if an amount is received that would obviously be entered in Manager. So the outstanding balance is not something to get confused about.

But aren’t Tax Returns figures just the totals of P&L accounts, not listings of all the individual transactions.

Yes, but you are asking for individual invoices to be statements - continuously reconcilable points.

You can just take a look at what we have to deal with every month while filing returns. Its an excel file we need to enter data and upload for tax returns. NOTE: do not faint and check when you have enough time to spare :wink:

not statements. statements are generally total transactions or a bunch of transactions. an invoice only shows everything related to one particular transaction and the total amount payable by that customer.

when an invoice can adjust a customer’s advance credit when available to an invoice, why would it not calculate the due amount of that customer?

Because it doesn’t, you just need to accept that.

then can it go under the ideas category? maybe an option a user could choose to print.

Sorry no, because it would never be agreed to.
However, there is a hybrid Invoice/Statement format but can’t see that being considered either at this time.

If Your business can make 1000 to 9999 invoices in a year… then just 170001 is enough.
And if your business will generate 10k to 99.99k Invoices (>270 invoices in a day) then 1700001.
Actually i also made a mistake in stating… that… starting from 1.
But here in manager we need to understand that its keep all the previous year data in single window… so we need to do like this.
there are no option to complete a financial year and start the sales invoice from 1.

You may start numbering as 17/18-1. but you will have to number them manually every time.