Billable Expenses menu

[Tut]

Well, you have done several interesting things:

• In step #1, you allocated a purchased line item to Billable expenses. The only reason you would do this is if you are purchasing something on behalf of a customer. You would then turn around and issue a sales invoice for that line item to the customer. But, so far, so good.

• In step #2, you replaced the previous line item with a Freight-in line. This does not modify whatever you previously had on that line, it replaces it. The Freight-in function automatically distributes the freight-in cost proportionally across all inventory items on a purchase invoice. But your example does not include purchase of any inventory line items. So you should not have used the function at all.See this Guide:

Allocating freight-in to the cost of inventory items when purchasing

When purchasing inventory items, freight-in represents the transportation cost associated with the delivery of goods from a supplier. For accounting purposes, the recipient adds this cost to the cost of the goods received. Let’s say you purchase an inventory item which has a $20 delivery fee. Rather than posting the $20 delivery fee to an expense account, you can add this cost to the cost of the inventory item. [image] By not entering anything into the Qty field of the second line item, the …

• When you clicked the X next to Freight-in, the line reverted to the previously entered Billable expenses account. You effectively removed any trace of your mistaken use of Freight-in. The transaction shows up as shown below in the Billable Expenses register. (Ignore the different customer and supplier names. I otherwise followed your example exactly.)

The Billable Expenses register is specifically not empty. So the example you gave does not produce the situation you described. And if your problem was resolved, it was not in the way you think. In particular, your statement that “you will have freight and expense in the same line, billable expense will not be visible but will remain in the database” is not correct. Somewhere, you have neglected to mention something else, either in describing the original problem or in describing how you think it was fixed.

But if your problem has disappeared, I guess that is a good thing.