Hi,
Is there a way to select multiple payslip and email at a click of button instead of sending off the payslip 1 by 1?
This is very handy function if we have more than 100 employees in the firm.
Regards,
E
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Not currently, but it is planned but not sure when.
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Hi @lubos , I agree with @Eugenec . I think batch emailing for Supplier & Customer statements would also need to be able to done, if this feature can be introduced to the functionality of Manager. This is a feature that will be a big time saver and very appreciated if it can be done and very important to give prompt consideration… for example I have to email supplier statements to 50 Suppliers each month which takes roughly 30 mins if batch process could be introduced I think it would take 5-10 mins For 100 employees it must take over 1hr per pay run just doing the emails and errors can easily be made . Also a way to lock in the Customer email for customer receipts would be great, I know this has been explained why this is not possible but would be good to revisit if there could be a way to make it happen, it is a big time saver. easy enough to get around I know but all takes time when doing over 10 of them.
Thanks as always for you consideration on our many requests
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Keenly await this option too. We need to send Invoices and statement to multiple customers in bulk as well.
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Great Idea.
we also need it, because we have a bulk amount of suppliers, employees, customers.
day by day Manger increased their functionality, and every day Lubos and others are working for making better software for us. we are thankful. and waiting for more features. especially this feature and Payslip Percentage feature needed urgently.
Click on invoices and then on batchview. Select those you want to print and click print. You then have a whole lot of invoices you can email.
5 posts were split to a new topic: Email problem
Last Sunday, I engaged with a prospective user, a staffing agency operating as a Professional Employer Organization (PEO) or outsourcing firm. This agency serves as a management company that generates pay-slips for hundreds of employees. These employees are officially employed by the agency but work for various multinational companies.
The agency handles payroll for multiple businesses every month. These businesses transfer funds to the agency, which then manages the payment of salaries, taxes, and social security liabilities. As their operations are expanding rapidly, they are now seeking a system capable of handling their growing payroll needs effectively.
For most of their clients, the salary structures of their workforce remain relatively stable throughout the year, which simplifies the payroll process. However, some clients have more dynamic payroll requirements, where salaries vary monthly based on attendance or output. I explained how batch operations, combined with skilled spreadsheet use, could help streamline these complexities.
Currently, their existing payroll system supports batch email functionality, allowing them to send pay-slips in bulk, a feature that is critical for maintaining efficiency. However, Manager Accounting software does not yet offer this capability. This limitation poses a challenge for them, as batch emailing is essential for efficiently managing the distribution of hundreds (and soon thousands) of pay-slips and invoices as their operations grow. Additionally, they want a system that can integrate payroll, invoicing, fixed asset management, and other functions in one place.
I think it is past due and critical for Manager to implement the ability to batch view pay-slips and sort employees by criteria such as date, custom fields, division, or codes, with the option to send bulk emails. Adding this feature would make Manager more competitive and better aligned with the needs of growing businesses like theirs. It would also be an excellent tool for freelance accountants.
@lubos , I’d love to hear your thoughts on this and the expected time of arrival for this feature or any useful information that we, the users, can use to estimate when it might be available. I need to provide the business with an update as they are eagerly waiting for a solution.
Payroll processing is a highly localised process - Manager offers very limited facilities
The vast majority of businesses and organisations are better off using a local service to handle payroll processing unless they have only a very small number of employees and a simple tax and reporting facility.
Payroll taxes and reporting oftens changes yearly depending on government actions - trying to keep up is pointless and is best handled by a specific local service
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Manager does not have its own mail server and rightly so because it would very soon be vulnerable to abuse by spammers. Also high volume emails also come at a cost at whatever provider.
The wishes seems more ERP related and if anything I think that Manager could consider even limiting payroll or removing it altogether and look more for interfacing with better payroll systems that are appropriate as @Joe91 refers to. This may be similar to the attempts to deal with e-invoicing and localization. Anyway you put it into ideas and therefore it would be good to see other viewpoints too. I remain convinced that Manager would be better of focusing on pure accounting and avoid mission creep as in another topic posted long ago.
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@Joe91
I acknowledge the argument that many businesses and organizations are better served by using local services for payroll processing, particularly when they have few employees or straightforward tax and reporting requirements. However, this assumption does not hold universally. In many countries, spreadsheets remain the primary tool for payroll management due to financial constraints. Even among those with more advanced systems, the sophistication is often limited to efficiently generating payrolls, integrating staff output, and automating updates to pay-slip variables and HR-linked cost management systems.
It is worth noting that Manager is already offering solutions that users previously had to pay significant amounts to access through other platforms or means. Payroll processing is not inherently complex, and there is no need to overstate its challenges. Manager needs just a few key enhancements to streamline payroll reports and improve efficiency in distributing generated documents, through batch email functionality
@eko
Following your rationale, should Manager then discontinue its Inventory Module? Should Manager also discontinue the Fixed Asset Module, Invoicing Module, or other features? Should it relinquish these functions entirely in favor of integration with so-called “better” systems? Such an approach would contradict the progress Manager has made over the years.
I have consistently advocated for Manager to achieve its full potential, yet some comments here seem to resist progress, as if innovation comes at a personal loss. My vision aligns with Manager’s growth and its ability to meet the evolving needs of its users. As Lubos can attest, I have been a persistent voice for improvement.
If other platforms can offer enhanced capabilities, why should Manager not strive to do the same? For example, Manager already supports email functionality. Adding batch email options would be a logical extension of this capability. I fail to see any additional risks associated with batch emailing that do not already exist with the current email setup. Perhaps you could clarify the risks you are so concerned about? For businesses willing to invest in efficiency, the cost is justified. Whether you personally value such features is irrelevant; the decision rests with the businesses that stand to benefit.
Regarding your final point, suggesting that I avoid raising important issues because they were previously discussed is unwarranted. Forums exist to foster dialogue, not suppress it. Topics remain relevant until the requested enhancements are implemented or the developer explicitly rules out the feature. Dismissing an idea solely because it has been discussed before undermines constructive discourse. Additionally, your tendency to discourage feature requests by suggesting Manager is inadequate for users’ needs overlooks the fact that these very users sustain Manager financially. Moreover, the topic remains in the Ideas category, indicating that the programmer will review it again in the future.
If you had meaningful accounting experience, you would understand that payroll is a core accounting function. The reason businesses outsource payroll is due to the workload involved, not because it falls outside the accounting domain. Payroll is as integral to accounting as inventory management, fixed asset accounting, or financial instrument reporting.
@Abeiku let me disclose that I am very familiar with Nigeria even Ghana (and most of Su-Saharan Africa, living there myself for decades) and I understand what you say because the gap is pretty big.
However, I am not sure about Ghana but I noticed in Nigeria there is a lot of pressure even related to e-invoicing be it for larger companies than the small-scale startups I support. Having said that I do not agree for Manager to become an ERP. We benefit from it not to be and solely used to ensure that the businesses we help comply with the tax authorities.
I can name quite a few that have similar intent but different wants and needs.
This one is far more intricate and resource heavy than you state. Look at any of the commercial bulk-email applications they charge and protect IP adresses because before you know all these emails and of others will be blacklisted or at least end-up in Spam boxes. Also the bandwidth requirements if Manager would implement an SMTP server would be huge and thereby increasing the already steep (besides Desktop which is free) fees. More imprtantly, how would you think that this ever can be implemented with the Desktop version. I appreciate the philosophy that there should be hardly any difference beyon multi-user capability and related restrictions.
Please point out where I suggested to suppress it and I will delete that part. I even apologize if you got that impression because I ma all in favour of sharing ideas as I think I stated, i.e.:
You make this personal. You don not anything about me or my experience, but if you would you would not make such statement. I hope that you retract it.
Interestingly enough this is often the case but by far not always, Take an application like ICEHRM and it is clear that they claim like in many businesses and organizations that Payroll belongs to Human Resources (HR) or more recent People and Culture. Indeed this is being contended but because it is that also means Accounting/Finance can no longer claim this to be theirs.
As advocated before similar to the localization of e-invoices, taxes, etc, I strongly believe that the same should apply to Payroll because Manager is not localized enough to do this properly without the other localization aspects.
As for bulk emailing and the risks I already explained that in earlier post.
@eko
I do not wish to prolong this discussion, but it is important to clarify that payroll is often classified as an accounting function due to its direct impact on financial reporting, cost allocation, and tax compliance. Employee administration, on the other hand, is a distinct responsibility and falls under the core duties of Human Resources. HR focuses on managing employee records, contracts, and compliance with labor laws, which are separate from payroll’s financial operations.
Furthermore, an efficient way to send emails should not be restricted to ERP systems alone.
@lubos
I’d like to hear your thoughts on this matter. Keeping this topic under “ideas” can be misleading to users if there is no intention or possibility of implementing it. If there is a chance of implementation, kindly provide a comment on the request and share any challenges associated with making it happen. I need to close this discussion with a potential user, and it’s clear that many others on this forum are also interested in the topic.
I am confused. Topics in ideas are not there to persuade @Lubos to implement anything but to discuss its pros and cons. It is important that others besides you, me, @Joe91, etc. provide their thoughts and inputs. You are right to ask for thoughts about your idea from the developer too and I take it in this spirit that you asked rather than persuade.