Amateur User

1

Hello All,

I have recently downloaded the manager.io for my meduim size business and am quite happy with all the features yet am having some problems setting everything in place especially that i do not come from an accounting background.

I have a construction company and my expenses are based on the folllowing:

  1. Site Expenses
  2. Material Purchase/Expenses
  3. Employee Expenses

Each project i have in hand i have created it as a customer and have been able to put the expenses in to each and every customer via creating Sales Invoice.

I also logged in to the system all my suppliers and been able to put any purchase from the supplier via Purchase invoices and when i do pay my supplier i link the payment to the supplier via Debit Note.

But i would like to know the following please:

  1. Is the above that i am doing correct?
  2. How do i link the cost of employee salaries to each Customer/ Site?
  3. On the Journal entry i dont see an option to link my daily cash expenses to a customer. How do i register my daily cash expenses?
  4. I tried to go to Settings → custom fields and change the items under expenses and some other to suit my business yet they have not appeared all the in the options under expenes under sales invoice.

I will Start with above any assistance will be highly appreciated.

Thanks in advance

Regards

2

Firstly, have you read the Guides, especially the one on Tracking Codes would be significant to you.
Secondly some of your statements don’t make some sense

  1. “have been able to put the expenses in to each and every customer via creating Sales Invoice”
    You don’t normally put your expenses into the Sales Invoice unless you need to itemise - do & charge.

  2. “when I do pay my supplier I link the payment to the supplier via Debit Note”
    You should NOT be using Debit Notes with regards to payments. Debit Notes are only used when you return goods to your supplier. Payments should be directly applied to the Supplier.

No, refer to above.

Use Tracking Codes

a) if the daily expenses are out of your pocket, then use expense claims to get reimbursement.
b) if the daily expenses are out of Petty Cash, then use Cash Accounts to record transactions.

Both can be linked to the Customer via tracking Codes

Go to Settings - Chart of Accounts to create accounts related to your business.

Once again - read the Guides