DESKTOP EDITION CLOUD EDITION SERVER EDITION GUIDES FORUM

Advance Payment to Supplier


#1

How can we create Advance payment against a Supplier without selecting a Purchase Invoice?
e.g My Purchase invoice is of $100 and I paid $120 ($20 for next order). How can I manage it ?


#2

The latest version (14.2.15) now includes support for advance payments from customers & to suppliers.

Let’s say you pay supplier $120 (which includes $20 overpayment). This is how you categorize payment to supplier:

Account                                                Amount
-------------------------------------------------------------
Accounts payable          | Purchase Invoice #123 |   $100.00
Supplier advance payments | ABC Supplier          |    $20.00
-------------------------------------------------------------
                                                      $120.00

This will apply $100 to purchase invoice and capture $20 as advance payment to supplier which can be in future used to offset with another purchase invoice or simply received as a refund.


#3

@lubos Sir,

I have paid to supplier in advance. Now my Summary shows in account payable in minus figure (-3200).
Is it possible to transfer the amount to asset account as supplier advance automatically? When the account payable is in minus (-) figure then manager will automatically transfer the amount to an asset account as supplier advance.

English is not my language. If I did any mistake, please forgive me.

thanks
Md. Nahid


#4

Are you asking to move the negative values from liabilities to assets automatically?

I think that it would be very useful but I think that the idea was rejected.

By the way to be complete @lubos should do the same for advance incomes, ie move negative assets to liabilities automatically.


#5

@Davide
:grinning:

Exactly. It will be more helpful for all users.


#6

This feature was deliberately removed several years ago. To handle automatic allocations, read the Guides on the topic.


#7

Sir, can you give me the link?


#8

Search the Guide index.


#9

dear @Tut

just to know, do you remember why it was removed? Under a legal point of view it was more correct.


#10

To streamline entry procedures and not have automatically appearing and disappearing Customer and Supplier Credits accounts. Accountants are split on which approach is preferable.


#11

Maybe, being only a different classification, it can be reinserted into Manager with an option to activate/deactivate this setting in the “Balance Sheet” report. Can this be a valid idea?


#12

I don’t think so, as it was a deliberate choice by the developer.


#13

Also the setting of the default theme was discarded but it was reactivated in a different way…


#14

But that was done as a planned alternative approach, not a purposeful change in the program. The default accounts, Customer credits and Supplier credits no longer exist. The default theme always existed.


#15

I should have mentioned this before. You can essentially restore the prior manner of functioning using special accounts. Follow this Guide: https://guides.manager.io/10342.