4 levels chart of accounts, totals for group / control accounts

1

Hello,

I am very new to Manager and in evaluation stage in order to decide whether to go with it ?

My questions;

  1. Can we have a chart of accounts having 4 levels / groups

Example
1.1 Fixed assets By default in Manager
1.2 Vehicles (Control account, not for entry at this level)
1.3 Owned (Control account, not for entry at this level)
1.4 Detail activity account for recording transaction

           1.3 Leased (Control account, not for entry at this level)
                 1.4  Detailed activity account for recording transaction

Need: According to level of users i want summary (control level) and detailed reports. Higher management only needs to know totals for vehicles, next down level needs the breakup for vehicles (owned and leased) and then the record keeper needs very details of vehicles (last level, activity accounts)

Is it possible to get totals at group levels / control accounts?

  1. Can we customize the dash board as per our own preferences?

I am sorry, if i am asking questions being asked before.

Kindly suggest/guide.

2
  1. Can we have a chart of accounts having 4 levels / groups

Need: According to level of users i want summary (control level) and detailed reports. Higher management only needs to know totals for vehicles, next down level needs the breakup for vehicles (owned and leased) and then the record keeper needs very details of vehicles (last level, activity accounts)

Yes you can have unlimited levels. And yes, very recently the reporting has introduced a filter to decide what to show and what not

Is it possible to get totals at group levels / control accounts?

As said, yes.

  1. Can we customize the dash board as per our own preferences?

If for dashboard you mean the “summary page”, no with the exception of a few parameters. This is not a BI a software. You can however through APIs connect for example to Microsoft Powerquery/BI and make your own dashboard.

1 Like
3

Dear Davide,

Thanks a lot. If answers to my questions is in YES then i am honored and happy to appreciate my own decision of chosing MANAGER. Just wanted to avoid long route for getting desired results.

I am IN. Will start with desktop version and once all setup done and familiar with MANAGER functionalities WILL SURELY upgrade to cloud version in sha ALLAH.

By the way, does MANAGER has a test case site login ?

Many thanks for your supportive answers.

4

what do you mean? If you can test the cloud version or if there is an already populated business example?

5

yes, a site where dummy data has been entered to show complete chain

  1. Chart of accounts
  2. Data for dummy entries (Usually for all heads)
  3. Sample reports (Statement of accounts for customer, supplier, individual GL account period wise, range of accounts or a single account)
  4. P & L and Balance sheet

To get an overview and understand.

OR may be you do it differently. If so please share how i can see a complete flow overview.

6

You can import a sample business: Import a sample business | Manager. But this does not, in its downloaded form, have every tab enabled or include every type of transaction. But you can do all that yourself, and it is an excellent way to learn the program.

1 Like
7

I would do as suggested by @tut. Manager is very flexible and configurable, and every business is very different. If you have any doubt you have this forum which is the most active I’ve ever met!

1 Like
8

Yes, i agree with you. Studying forum topics and reactivating my inactive senses :slight_smile:

9

Thanks Tut. Appreciate your suggestion.

10

Gentlemen:

Below is a real life / in use example of my chart of accounts that i want to import in MANAGER and start using same.

1 ASSETS (LEVEL / GROUP 1)
1-01 FIXED ASSETS (LEVEL / GROUP 2)
1-01-01 NON-MOVABLE (LEVEL / GROUP 3)
1-01-01-0001 FARM LAND 1 (ACTIVITY ACCOUNT)
1-01-01-0005 FARM OFFICE
1-01-01-0010 BOUNDARY
1-01-01-0015 GATES
1-01-01-0020 TANKS
1-01-05 VEHICLES
1-01-05-0001 FORTUNER
1-01-05-0005 AQUA
1-01-05-0010 SUZUKI PICKUP
1-01-05-0015 IN-FARM RICKSHAW VAN
1-01-10 GENERATORS
1-01-10-0001 DIESEL 10KVA
1-01-10-0005 PETROL 8KVA
1-01-15 SOLAR PANEL SYSTEM 5kW
1-01-15-0001 SOLAR PLATES 320kW
1-01-15-0005 INVERTER 5kW MAXPOWER
1-01-15-0010 MATERIAL & INSTALLATION
1-01-15-0015 DUAL AXIS SOLAR TRACKER

Is there a way, to avoid typing / masking hyphen (-) when entering actual GL account code OR we need to enter hyphen as well for every GL code

Kindly guide / suggest.

11
  1. there’s no way to batch create a chart of accounts, you have to enter it by hand
  2. Manager supports only numeric codes (no letters or symbols) so I suggest you, as I do, to put them as a prefix of the names of the accounts
  3. keep in mind that Manager has specific modules for fixed assets, inventory and so on… So you don’t strictly need an account for each of them since they are divided in the module. Maybe three levels are enough for you!