Sorry is my wording is off, still learning here.
I have initiated work being done who gave me a quote for their work for $1000.
They have a 10% “mobilisation” fee.
The $1000 is a guide (or quote) and the work may end up costing more or less (let’s say more)
They sent me a document detailing the above and being absolutely new to this I asked for an invoice for the mobilisation fee and this has now been paid.
In order to record this I created a supplier (XYZ) and have created a purchase order and called it XYZ Mobilsation Fee. Included the fee and paid it. My thinking is: she would then invoice me the remainder of the bill and I would treat it as a new transaction.
It seems to have got the job done, but doesn’t feel right.
The work isn’t yet finalised but should only continue for a very short time.
Should I instead create some sort of overall “quote” or “invoice” from her, with the deposit required and paid and balance outstanding with an open date for when it’s due or updated when she sends an invoice?
Any guidance would be appreciated.