Hello, I am struggling to record wages and pay slips as they seem to duplicate on the PandL?
Show a screenshot of a payment. I suspect you are posting the payments to an expense account rather than the *Employee clearing account *.
Read the Guide about paying employees.
Thank you, How is the wage recorded on the profit and loss?
Tut,
So when importing the bank statement and allocating from suspended to? Should be employee clearing account?
The Payroll process
- Generate a payslip(s).
This process will increase the expenses account (which is the Wages & Salaries account by default) and debit it by the wage amount. At the same time, the employee clearing account (ECA), which is a liability account, will be credited (increased) by the same amount. The ECA account shows the amount that must be paid to the employee.
- Make payment
To make a payment to an employee, you will need to select the specific employee(s) on the payment form and debit their account under the employee clearing account. Do not select the expenses or wages account as this account is for profit or loss. The payslip generated earlier will have already taken care of the profit or loss side (payroll expenses).
When importing a bank statement, ensure that the payment is allocated to the correct account under the employee clearing account.
I hope this helps
Tut, when I do the profit and loss on older 1/4 1 and 2 there is a lot of missing data from the Employee clearing account? I have checked and all the entries are the same, will it have something to do with the time it was set up in Settings?
I fear I may have it set up wrong???
@Witenden, I do not understand your latest posts. And you never posted the screenshot of the payment I requested. Have you even read the Guides on payroll?
Tut, I “did” post a screen shot…and yes I read and followed the guide on payroll…!
I’m sorry, @Witenden, but you did not post a screen shot of a payment. You posted a screen shot of a drill-down on your Profit and Loss Statement in your opening post. After I requested to see a payment, you have posted no screen shots.
We need to see the Edit screen of a payment made to an employee to pay that person for wages or salary recorded via a payslip.
No worries, tell me if this is what you need?
I have Manager open if you have any suggestions
None of that is helpful. Nor is it what I asked for.
Go to the Payments tab and click Edit to the left of one of the payments to Isaac Witenden. It does not matter which one, except that it should be one you believe—as stated in your opening post in April—is being “duplicated” on your Profit and Loss Statement, whatever you meant by that.
Now that I think about it, it would also be helpful to know exactly what you do mean by “duplicate.” You have shown screen shots of various tab listings and drill-downs; but they do not overlap in dates, so it is impossible to know exactly what you have done. But it appears you have one employee for whom you enter a weekly payslip and to whom you make periodic payments. All that looks entirely normal, so I cannot guess what you refer to as “duplicate.”
Try this, is this what you mean? We sorted the duplicates earlier.
This one does not appear on the P and L
What do you mean by “appear on the P & L?” And how does that relate to your original question about duplication, which you have given no indication previously was resolved?
Since this topic seems to be wandering randomly, I will make two observations.
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Good accounting practice would include a name for your payees.
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Your use of the Fixed Total field is unnecessary. That feature is intended for situations where a fixed amount must be divided among several line items. It helps with the arithmetic. For example, you might pay a supplier one cheque to settle 5 invoices. The feature would help you make sure proper amounts were allocated to specific invoices. You can just leave that field blank.
To wrap up, it isn’t clear what you think you are having trouble with.
I did delete the name to see if that would make difference and will add it back in.
The issue we are having is the pay slips are the same and entered the same way etc but not all show up on the P&L
In particular the first quarter of last financial year 01/07/2022 to 30/09/2022 is missing several entries and has an added date in the title? please see previous screen print “Odd title”