DESKTOP EDITION CLOUD EDITION SERVER EDITION GUIDES FORUM

Question on payment due date of sales invoice


#1

Hi everybody, maybe someone can help me. We have a customer and agreed payment terms. So he pay first 50% of INV amount within 7 days. So in INV i set up the due date 7 days after INV date. This so far fine.

But then he need to pay the second 50% when the product is finished and we are ready for shipment of the goods. So this could be 40 days later. Now when i set the first payment date but there is still amount open it shows “overdue”. This is clear due to not all is paid. Now i need to change each INV and set a new “Due date” with is 40 days later. Thats complicated and lot of work each time

hope you understand. My question now is there any other way to do it or how you guys handle this issue


#2

Why don’t you send two invoices?


#3

you have to raise the sales order and payment receipt for the customer and once the order is completed then tax/cash/credit invoice will be raised.as you are following make to order procedure this seems the right way of entry


#4

There are several ways to handle this:

  1. Make the deposit part of the contract signing process. Presumably, you won’t begin work until you receive the deposit, so this keeps your books uncluttered. When you receive the payment, assign it to Customer credits. When the work is complete, raise the sales invoice and the existing customer credit will be automatically deducted from the amount due.

  2. If the customer won’t pay the deposit without a sales invoice, issue two, as @Joeri suggested.

  3. Combine the two approaches to accurately reflect your company’s position while you are doing the work, especially if the time between deposit and final invoice is long. To do this, issue a sales invoice for the deposit. When the deposit is received against the sales invoice, immediately transfer it by journal entry to Customer credits. This is appropriate because you have not done anything to earn the revenue. When work is complete, issue the second sales invoice showing all actual activity to earn the revenue; once again, Manager will automatically deduct the customer credit from the total amount due. This works especially well when you are using the Billable Time and Billable Expenses modules and you want the final invoice to provide details of all billable items in one place. This also works well if you receive a large deposit and issue multiple sales invoices for progress payments. (The progress payment invoices only need to show work performed during a period, not all work on the project.)

One caution: If you are using a custom view template for your sales invoices, Manager will not pick up the customer credit unless you have specifically encoded that into your invoice. The view template that appears under Settings as a starting point does not include that feature (nor many others). I have previously raised that as a problem in this forum.