Pay employee's claim using payroll

[Tut]

@Connie

I need to include it into payslip as well

Don’t record it on both. First, make sure you have read and understand the Guide below:

Use expense claims

Expense claims record expenses incurred by people on behalf of the business. These can be of two types: Actual expenses paid with personal funds that, in other circumstances, could have been paid directly with company funds and posted to appropriate accounts. Examples include: travel expenses for company business charged to an individual’s credit card, cash purchases of office supplies, or materials bought locally out of pocket on an emergency basis to finish work at a customer’s site. All…

If you have entered your employee’s expense claim using their name as it appears in the Employees group, the amount you owe them will be added to the Employee clearing account. You cannot, in fact, enter it directly as a payslip item. When you pay the employee, Spend Money from a cash account and pay them the full amount you owe, including both the payslip (without any expense claim) and the expense claim, that shows under Employees tab.

The important thing to understand is that the payslip records the amount you owe for work done. The expense claim records the amount you owe for company expenses the employee paid from personal funds. They might be combined into a single check, but they are separate things.