Landlord Reimbursement for Leasehold Improvements - Tax

We had an electrician do some electrical upgrades to a unit we are leasing. The landlord agreed to reimburse us for part of the cost.

We received the invoice from the electrician, the payment (SubTotal + HST) was recorded in Payments in the Repairs and Maintenance account. This gives us an input tax credit.

We then created a Sales Invoice (again SubTotal + HST) allocated to the Repairs and Maintenance account and sent it to the landlord.

Now I’m not sure if I did this right.

Conceptually it seems correct that we can claim the input tax credit on the expense, and by invoicing the landlord it reduces our input tax credit and he gets to claim the HST on his portion of the expense for the reimbursement.

When we file our HST return to the CRA they’re looking for sales and HST collected on sales. I don’t think it would be correct to include the invoice to the landlord since we didn’t sell him anything, the transaction was not allocated to a Sales account. But, if I do not include the invoice to the landlord it would result in an incorrect input tax credit that is too high since we would be claiming the landlords portion.

How do I handle this situation correctly?

Thank you in advance!

I don’t know why you ask it here as this forum is dedicated to the accounting software application called Manager. I think you’d better consult a local accountant.

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I’m using Manager.

What @Mark is trying to say is that you raise a question related to accounting, which can better be addressed by an accountant or an accounting forum. This forum is about using the Manager accounting software, so it deals with how to use the software or issues with the software not with accounting.

My mistake. I see accounting / bookkeeping advice on how to do something in Manager in this Forum all the time. One example: Landlords contribution

I assumed that was normal. Thanks for letting me know.

@3turkeys, your example is a six year old conversation between two users who are no longer active in a topic since closed by a current moderator. The only reason the discussion was allowed to continue then is that one of the users was a moderator at the time.