Introduction of Cash Sale, Cash Purchase, Petty Cash & Bank Payments & Receipts

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@lubos @Tut
Instead of having one payment and receipts, is it a way we can generate separate functionality for

  • Petty Cash
  • Cash Sales
  • Cash Purchase
  • Bank Receipts & Bank payments

This will enable easier Simulation of Accounts

Additionally, is there away the system could have an inbuilt analysis reporting and Point of Sale integrated to the Accounting system

Finally, is there a way we can prevent the system inventory to report a negative balance this will be a nice way of controlling inventories

Regards

2

If you set up your bank and cash accounts correctly, you can already easily record any type of receipt or payment. Read the guides.

You need to be explicit about what you mean on built-in analysis reporting. They’re already are many built-in reports. Again, read the guides.

Manager is not a point of sale system, it is an accounting system. Search the forum for the many, many discussions that have already taken place about point of sale systems.

Finally, also search the forum for discussions about negative inventory balances. The short answer is that the system cannot be prevented from showing negative balances because it would be impossible to maintain inventory control. The longer answer includes such issues as companies who practice just in time purchasing. Negative balances at various places and for various purposes within the inventory management capabilities of the program are purposeful.

3

Manager is undoubtedly a reliable accounting system. However, it wouldn’t be a stretch to incorporate an inbuilt Point of Sale (POS) feature, just as other systems like Odoo, SAP, and Zoho have done.

Change is inevitable, and as users who value and appreciate the strengths of the system, we shouldn’t be rigid. Instead, we should support its evolution to become even better over time.

4

A company should not be able to sell products when inventory levels are negative. A well-designed system must either prevent such a sale or at least prompt the user when stock falls below zero.

An excellent accounting or inventory management system should restrict sales of items that are not available in stock, regardless of company policies. It’s not just about internal controls—it’s about having system-enforced safeguards to maintain accuracy and integrity in stock management.

5

You are just plain wrong about this. It is done all the time. There are many reasons inventory levels could be negative, including replacement stock already being on the way.

Wrong again.

All the accuracy and integrity you need is already incorporated. What is missing is your understanding of how to use the program.

6

Tut, I am an Accountant by profession, Rule of thumb, you cannot sell what you don’t have, there is no way a business can report a negative inventories, this is very wrong, I speak from what i see and what i do day in and day out.

The recommendation i mentioned are very important, a business can sell below a re-order point level or minimum inventory but cannot below a zero of inventory. the system should come up with the way to prevent selling below zero inventory
@lubos please assist

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7

@Tut i understand Manager io like the back of my hand, many updates pertaining inventory i know them, don’t be ignorant with the recommendation we put forth, and try and work with them, we are the ones who use Manager io in our daily life, i don’t see the point of your brushing off the recommendation we put ahead.

We are all here to make the system best for all of us
@lubos please assist

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8

No you are one of many people who use Manager.
Manager is used differently by many people.

Take the time to read the threads on stock warnings. Your ideas are neither new or widely applicable.

While your idea is reasonable for some, any Manager changes should aim to accommodate the desires of most Manager users.

Relative priority of changes depends both on NG software choice of target market and the cost/complexity of implementing & maintaining new features.

Yes we all want Manager to be better for our use case. Yes you speak for you. But you do not speak for others many of whom have different priorities.

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But why cant the Manager io provide an access or a feature where one can prevent negative inventory, this is mostly important for reconciliation purposes

10

I believe that this options should be made available:

Allow the sale of inventory items even if it results in a negative balance: YES / NO

Allow the use of inventory items in production even if it results in a negative balance: YES / NO

Allow the spending of cash or cash equivalents even if it results in a negative balance: YES / NO

All the arguments presented are valid. Therefore, the most appropriate approach is to provide users with the flexibility to choose their preferred functionality based on their operational needs.

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