This is more an accountancy-related question than a manager software quesiton, and in fact the solution is very simple :
- Supplier invoice : this document will simply mention “goods/services” for certain value X (100).
you book this invoice on the corresponding supplier and give the goods or services a chart of account code as you like, referring to purchase of goods/services from outside of EU.
- DHL invoice : DHL will have invoiced you the VAT (e.g. 20%) on the declared invoice value (100)
Just book the DHL invoice under DHL supplier and enter the 20 % VAT paid to DHL as "VAT claimable/deductibe on non-EU purchases (an “asset account”)
the combination of the 2 invoice booking will result in this situation :
Cost / Goods-services non-EU : 100
Assets / Deductible VAT : 20
Supplier no EU 100
supplier DHL 20
when you pay the supplier and DHL, simply Debit them and credit your bank account.
IN your VAT statement, put the 20% claim where it’s supposed to be
Hope this helps