I started using a little more Capital Accounts. Is there a specific reason for the fact that when I click on the amount, both thorugh Summary and through Capital Accounts Tab, I don’t see first the balance of the Subaccount and then the list of the transactions like with Special Accounts, Customers, Suppliers and so on? Can it be implemented?
Treatment of capital accounts is consistent with other types of control accounts. In either a drill-down from the Summary page or within the Capital Accounts tab, you first see a breakdown of the subsidiary ledgers. Just like Accounts receivable breaks down to customers, Capital accounts breaks down to capital account owners. Further breakdowns in both cases lead to transactions.
The only use the program really makes of capital subaccounts is for the Capital Account Summary report, where the capital subaccounts are used to show the various type of movements. This is much like the Inventory Value Summary, where purchases, production orders, and cost of sales are classifications of movement in value. In the Capital Accounts Summary, contributions, share of profit, and drawing (and any other subaccounts you create) are the classifications of movement in value of a member’s capital account.
I use them also in Custom Reports to have Quotas Register (nr of quotas through quantity and equity through amounts).
The functionality that I miss are:
- Possibility to set Subaccount in Starting Balance
- Possibility to set quantities in Starting Balance and in Journal Entries
I solved the problem inJournal Entries with a workaround. I choose an Inventory Item, I set the quantity, then I choose a capital account and set the amount. It seems that the quantity field is only hidden since Manager keeps it in the registered transaction.
Thanks to this workaround I solved also point one. I made a journal entry at starting date to set quantities and load amounts in the Subaccounts.
I think that, since the functionalities are there and only hidden, maybe @lubos can unlock for Capital Accounts:
- Quantities and Subaccounts under Starting Balance of Capital Accounts
- Quantities under Journal Entries when we select Capital Accounts (the most important of the two).
This small change thanks to Custom Fields and new Custom Reports will open a whole new world of functionalities for Capital Accounts.
Were you envisioning something like
Yes… that perfectly fits what I was proposing.
Maybe @lubos can also add Custom Fields to Capital Subaccounts to make everything even more flexible.
Looking more closely at what Manager is doing I think I may have miss interpreted the functionality “Capital subaccounts” provide.
I had assumed they resulted in the the capital accounts behaving like other “Special account” in Manger ie the balance of the special account is the sum of the subsidiary accounts.
I suspect instead they only enable a user specified label to be added to each capital account transaction. So no balance of any of the subsidiary accounts / “Capital subaccounts” is available as they don’t actually exist in Manager. The label can however be used to group transactions in standard and custom reports.
Given this functionality I will have to rethink how I use them. For example in a self managed super fund concessional (taxed in fund) and non concessional (tax paid prior to super contribution so not further taxed) need to be separately tracked. Perhaps a custom report starting from the business start date and modifications of the “Capital subaccounts” usage will achieve the required functionality.
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If you look at Manager’s manual they are treated in the same way of all other subsidiary ledgers so I think they will need to be used like the others.
A custom control account may contain only one type of subsidiary ledger, including:
- Bank accounts
- Cash accounts
- Customers
- Suppliers
- Inventory items
- Employees
- Fixed assets
- Fixed assets accumulated depreciation
- Intangible assets
- Intangible assets accumulated amortization
- Capital accounts
- Special accounts