When I itemize a billable expense on an invoice, that expense isn’t matching up with the single-line expense in the “Billable Expense” tab, therefore it’s generating “Billable Expense - unrecoverable” in the summary.
The best way to explain my question is to walk through my process. Hopefully it will make sense.
I purchase $100 in shirts from ABC Supplier on behalf of Client Q. This would be a “billable expense,” as I plan on billing the client for the cost of the shirts.
There are 3 different types of shirts: blue, yellow, orange. I spend $50 on blue, $25 on yellow, and $25 on orange. However, I only made ONE transaction with ABC Supplier.
In my Cash Account >> [Business Checking Account Registry] section, I record the transaction with ABC Supplier, and categorize it as a Billable Expense from Client Q.
Then I go to Client Q’s invoice, and list the breakdown of how I’ve purchased the shirts: $50 on blue, $25 on yellow, and $25 on orange.
Then I go to the Billable Expenses tab and mark the original $100 expense to ABC Supplier “invoiced” under the appropriate Invoice number.
Once I’ve done all that, my “Summary” tab (in the “Less Expenses” field) now lists that expense as “Billable expenses - unrecoverable”
How can I fix this? Am I doing something wrong?
Thanks in advance for your help!!