Hi,
Some times while paying/dealing with vendors we pay an advance payment or just pay extra
but the software here closes invoices trying to setlle the balance automatically
is there a way to turn that off
I see in the guide there’s a part for that for sales but not for purchases
Thanks
Read Record customer deposits and advances | Manager and Record supplier deposits and advances | Manager and Avoid automatic credit allocations with special accounts | Manager
Record supplier deposits and advances | Manager is nice but
Seems like a turn around the problem :
1- special account will not represent fairly no matter which section you put it ( asst or liabs)
2- it’s just another step added to the flow of the work which is kinda a hinder if the load is quite big
Disabling automatic allocation of payments to the invoice with the oldest due by date would mean every other Manager user would need to manually assign every payment to an invoice manually and a bank rule could not be used for payments by a vendor.
That would be a backwards step imo.
I see your point
But the staff is a small group and the accounting is done offline considering the nature and the pace of payments and invoicing it’s better to keep it off
since each invoice is treated as a seprate case even with diffrent rates/cost scheme
auto filling the payments will not be so accurate
And why is that a problem? You owe money to the supplier, you pay the supplier without designating a specific purchase invoice, and the software allocates your payment to unpaid invoices. That is normal flow of business. Holding money separately on account is what is unusual.
Sorry, but you are wrong. The representation of your balance with a supplier will be exact. What do you mean by “represent fairly?”
So, you would place thousands of users at a disadvantage for the preference and convenience of your “small group?”
This is flatly false. The program perfectly posts undesignated payments to suppliers’ subaccounts in Accounts payable according to oldest due date. You already have the ability to intervene if, for some reason, a specific purchase invoice should remain unpaid, such as because of a dispute.
it’s a problem because that’s not the case everywhere, manually allocating payments is way more accurate since it assigns the payments the way it actually went not by auto logic
special account will always get placed in the assets side of the BS while it’s not always representing an asset
I’m just suggesting adding an option of turning it on/off, why are you agressive?
that’s not always the case life is not that simple
That is not true. We use it with a control account for loans and thus liability. Did you try to use a special account as recommended?
Then all you have to do is designate the invoice to which a payment applies.
See the response above. You can assign a control account however you wish.
I am sorry if you think I am being aggressive. But you have posted several incorrect statements since recently joining the forum. As a moderator, I cannot leave these uncorrected to confuse other users. I don’t know how long you have used Manager, but you do not seem to be aware of information in the Guides or already discussed on the forum.
It’s stated like that in the guide
Please provide link or screenshot to what is stated in the guide. As mentioned we use special accounts for loans that we receive and have these under liabilities in the Balance Sheet.
No, it is not. These are examples of the statements I told you required correction. The Guide says:
Read the entire Guide, with Notes. They are there for a reason. The default placement occurs because the account must be somewhere so the books can be balanced. But it is easily changed. And a custom control account—also addressed in the Guide—can be placed anywhere you want from the beginning.
The program already allows the manual allocation of all payments, which I think you already know.
The issue that you have is that advance payments that you make are being incorrectly auto allocated to outstanding invoices that you do not want to be marked as paid.
The advance payments that you make are creating the confusion, not only for you, but also for your supplier who will be having no end of confusion allocating your payments at their end because they will not necessary have any idea how you want these advance payments to be allocated.
To assist with your confusion you could create a balance sheet account (for example: Advance Payments - Supplier X) and post the advance payments to this account until you are ready to allocate them where you can then do this by a journal entry.
The other option would be to obtain another bank account for advance payments and put the funds in this until you are ready to pay a particular supplier invoice
Why not create an “Advanced payment” dummy invoice and manually allocate advanced payments to that then reassign then when required
In most jurisdictions that would be illegal
looks like applying advanced payments to a BS advanced payment account is most appropriate then.
I suppose if this was common then it could be system populated with a contact group (supplier, customer, employee) if enabled (Not something I would use).
I found a work around for this that seems to work for me. Pay your supplier invoices (or take payments from customers) via the Reports area after the billing invoice or customer invoice have been entered without attaching a payment initially… In the Supplier Statements (unpaid invoices area) you can choose to overpay any particular invoice. That overpayment amount will show as an overpayment to that specific invoice and not apply to any other invoice. When you go to pay the next invoice you can pay less on that second invoice and use the overpayment from the first invoice as part of the payment. They will then equal out. this way you can apply the overpayment to whatever specific future bill you like.
Hope that made sense.
good Idea I will try that
Thanks alot
