The latest version (17.9.0) introduces three new tabs:
- Bank Transactions
- Cash Transactions
- Inter Account Transfers
Let me explain why this is being done and what issues are being solved.
Improving usability by being consistent
When you look at most of the tabs
Every tab has one primary button which creates a row within the tab. For example, when you go to
Customers tab, there is a button
Create new customer will create new row within the tab and increase the counter in the left navigation by 1.
Bank Accounts and
Cash Accounts tabs have been exception to this rule. For example,
Bank Accounts tab contained 4 buttons.
Receive money button wouldn’t create new row under
Bank Accounts tab and wouldn’t increase counter in the left navigation.
This leads to usability issues. Many new users struggle to realize where their new transaction has been created because it is only accessible deeper within
Bank Accounts tab.
The solution is to simply enforce the consistency by dedicating a tab to bank and cash transactions.
We don’t hide sales invoices, sales quotes, sales orders, credit notes within
Customers tab. They all get separate tabs.
Going by the same principle, we shouldn’t hide bank transactions within
Bank Accounts tab.
This is important especially for new users who are trying to figure out their way around. When they experiment with Manager and “receive money” while viewing an invoice, they can easily see “receiving money” is separate transaction from invoice itself because the transaction is added under different tab on its own.
Greater support for custom fields
Previously you were able to create custom fields on payments & receipts but you weren’t able to show them as columns.
This issue is now resolved with addition of these new tabs. When you create custom fields on
Bank transaction or
Cash transaction, they can show as columns under their tabs.
This will allow you to quickly find bank transaction or cash transaction by custom field just like on other tabs.
Less columns on bank accounts tab
Previously, bank accounts tab would have columns which might have been irrelevant to your business or workflow.
Even if you were not creating pending deposits or withdrawals, columns must have been there so you could click on
- symbol in future and create them if one day necessary.
Bank Transactions tab, these columns no longer need to be there. If you don’t have any pending deposits or pending withdrawals, all three columns:
- Pending deposits
- Pending withdrawals
- Actual balance
Will be hidden. This is because if you need to create pending deposit or withdrawal, you can simply do that under
Bank Transactions tab by creating transaction with pending status.
This will automatically add relevant columns to
Bank Accounts tab.
Isolating inter account transfers
Transfer money function has been always confusing. The problem with this function is that it conflicts with workflow for many businesses.
Even if you have many bank accounts and you make frequent transfers between them, it doesn’t mean you need
Transfer money button.
This is because when you are importing bank statements, Manager cannot identify which transactions are inter account transfers. Every imported transaction is either receipt or payment. Using bank rules, you can automatically categorize all bank transfers into common clearing account.
If you adopt this workflow, you shouldn’t be using
Transfer money function at all.
This brings me to
Inter Account Transfers tab:
This tab would be typically used only by businesses who have multiple cash accounts (for making transfers between them) or if they have multiple bank accounts and entering all transactions manually (not importing).
A lot of businesses are probably not meant to use
Inter Account Transfers but the option is there for those who need it.
Automatic reference numbers for cash transactions
Unlike bank transactions, cash transactions are always created manually one by one. Every cash transaction under
Cash Transactions tab will have automatically generated reference number (similar to sales invoices, sales quotes etc.)
So by having dedicated
Cash Transactions tab, you can easily see all cash transactions across all your cash accounts sorted by reference number.