[16.7.65] Extended ability to create custom control accounts

21

I am not sure but i beleive there is some problem with debit note.
beacuse every item which is in problem has one thing in common that its quantity is returned to supplier with debit note

22

Update your software. There was just a fix to another problem that is probably related to what you are seeing.

23

the ability to link all sub ledgers to all the various account on the chat of account will be best.

in my case it is a church organization, where all the funds( both liabilities and incomes) of the mother church are contributed by the smaller churches.
As at now, it is not possible to link all the sub ledgers (smaller churches) to all the liabilities and the income accounts though i am able to select special account for all the accounts (liabilities). I can only link them to only one account in the ledger.

my liabilities

Special account(subledgers)

Control account 1

Control account 2

Only able to link one control account

Since we able to link special account to all ledgers, there should be a possibility of linking all sub ledgers to all control accounts. As suggested below

24

With The new control account for Fixed assest eg Land and buildings.
How is the loan account best setup to associate with the fixed assets.

Is there a clear guide for latest version of manager on how to setup purchasing property with a bank loan?

-Fixed asset account ?
-Loan account as Liability or as cash control account - set as liability?
-Importing Loan bank statements rather than manual Journal entries?

Would love a clear step by step guide.
Cheers,

25

You’ve asked about five questions, @Harry1. I’ll answer the first one. There is no linkage between any loan account and any fixed asset account in Manager or any other accounting software. Things that go into book value of a depreciable fixed asset–purchase price and accumulated depreciation expense–have nothing to do with obtaining or paying off a loan. Those are independent things on your balance sheet.

Most of your other questions are answered by existing Guides.

26

With the Fixed Assets can be setup by control account, how if we want to make the accumulated depreciation by this control account as well ? Is it possible to have this options ?

27

If I understand your question correctly, the answer is no. Fixed assets, as well as any control account that is made up of fixed asset subaccounts, is an asset account. Fixed assets - accumulated depreciation is a contra asset account, meaning it offsets the asset account. Manager’s handling of fixed asset transactions needs both of these to function correctly.

Standard accounting practice is to show the fixed asset and its corresponding contra account–accumulated depreciation–separately on the balance sheet, not mix them. The difference represents book value of fixed assets.

28

While Manager allows you to create multiple Fixed Asset Custom Control Accounts, it doesn’t allow for those control accounts to have their own Custom Control Accumulated Depreciation account.

Currently the only option is to have all depreciation accumulating in the default account and then you could redistribute by journal (but not directly from the default account)

29

Someone else has asked about custom control accounts for depreciation. It hasn’t been incorporated into the program yet.

30

Hi @lubos, are you in the process of this control accounts for depreciation ?

31

Has this been added yest

32

No.

33

@lubos it is possible to have a control account for Employees, sometime we give petty cash exps, and other accounts to be segregated for employees, rather than keeping all the related exps in Employees Payroll

looking forward for your positive reply

thanks in advance

34

You are not thinking of things correctly. If employees spend their own money on petty cash expenses, the proper way to enter the transaction is as an expense claim. You allocate the claim (for the debit side of the transaction), to the appropriate account, depending on what the employee has purchased for the company. The credit must go to Employee clearing account, and this happens automatically. See the Guide: Use expense claims | Manager.

Do not think of Employee clearing account as “payroll.” That is only one thing it is used for. This account is a record of all transactions between the business and the employee, just like a customer or supplier account.

What, exactly, are you trying to record? Why do you think using the built-in control account (which is related to many functions in Manager) is not appropriate?

35

Thanks for your reply

I was thinking instead of making more than one account for the same employee. control account will help me a lot to segregate the transaction type, and use it in petty cash group account which is always debit. but the salary will be always payable to the employee.

your point is 100% true

36

The transactions can appear in the various expense accounts. But what you are asking seems to be to have a custom control account made up of employees. The problem is you already have one built in. The choices for custom control accounts’ subsidiary ledgers are:

33 PM.

So if you want another, you would have to do it through Special Accounts, making each employee a special account. But that is just duplicating what already exists. I don’t see the point.