Hi, new to Manager. If I have a list of New Expense Claims, and Expense Claims Payers, how do I log that an Expense Claim has been settled? Do I create a Journal Entry for each debit and credit? That just seems to allow me to reference an account not a specific claim. Or am I supposed to utilize the reference code to connect the two? Lost here.
Just to elaborate. I am using Manager to keep track of my elder fathers expenses. I am not entirely sure how to set everything up. It started as just creating Expense Claims Payers, and Expense Claims, but as he has been aging more I am now managing more of his affairs and am looking to incorporate logging reimbursements as well as keep track of his various bank accounts/investments so I can help him budget more efficiently and also keep accurate logs of what is coming in and going out. In addition to the reimbursement question, could someone advise on how to setup his bank accounts? Would I just add new bank or cash account or that would be a control account? Or an inter account transfer?
That would be a Bank and Cash Account.
Inter Account Transfers are for when you transfer cash from one account to another.
Example:
You have $300 in your bank account and $50,000 in savings.
You want to transfer $5,000 to the bank account from your savings.
To do so you would use inter account transfers.
After you do that you would have $5,300 in the bank account and $45,000 in savings.
In trying to setup your fathers expenses you will want to look at and read the old guides.
www2.manager.io/guides
Please note though that these are not up to date, but will help you with a lot of things.
Journal Entries are rarely used, most things can be done in other tabs.
It is always better to use the tab that is intended for that purpose.
Also if you don’t find an answer to your question in the old guides.
Search the forum, as there is 10 years worth of information on here.
You can also use the forum AI Bot (the little robot head).
It can give you search results that are related to your question,
that the search can’t.
(the reason for this is cause the search only matches words.
The AI Bot looks for closely related topics and replies.)
So based on the guide, if I am planning to be reimbursed from a bank account (is this capital account)? Should I not be an Expense Claims Payer and be a Member instead?
Did you enable Bank and Cash accounts, Payments and Receipts in customize? See https://www.manager.io/guides?bank-and-cash-accounts
Once enabled you have to create a bank account. You will use receipts and payments with this. A bank account is an Asset account never a Capital account. It seems you have limited knowledge of accounting so maybe consult https://www.accountingcoach.com/blog/what-is-a-capital-account also in relation to many other accounting basics.
There are 3 possible expense claimants as explained in the www2.manager.io/guides referred to by @shahabb
It seems that you want to get re-imbursed for expenses made on behalf of your father (is the business). As such just create yourself as an expense claimant in settings because you are not a business owner (Capital account holder (= Equity)) nor an Employee.