Purchase Invoice Not Showing Up in Expense Section of Income Statement

[Tut]

@Goodman73

I want to use the Purchase Invoice to keep track of history of purchased items.

This is not an appropriate goal in using purchase invoices. Purchase invoices record obligations to pay suppliers. So even though you are not purchasing on credit, it can be appropriate to use them to track your history with a supplier. But thinking of them as a way to track your history of purchasing items adopts the wrong perspective.

@Goodman73

My problem is when I create a Purchase Invoice and assign them to their specific expense accounts – they don’t show up on the income statement under the expense section. Why?.. It shows up as a negative figure in the Equity Section.

Although you didn’t say, I suspect these transactions are showing up in the Suspense account, which is where Manager parks incomplete or incorrect transactions so you can fix them. It is listed in the Equity section of the balance sheet when its balance is non-zero. See this guide on sorting out such problems:

Clear transactions in Suspense account

Suspense is a built-in account where Manager posts transactions it cannot properly resolve. Suspense has several unique characteristics: It can neither be created nor deleted by a user. It appears automatically on the Balance Sheet in the Equity grouping whenever it has a non-zero balance. It it not listed in the Chart of Accounts under Settings, so it cannot be edited or moved to a different account group. Many transaction fields in Manager default to Suspense until valid entries are made in …

You have not been very specific in describing your problem, but in general, using purchase invoices when you buy things with a credit card must involve two transactions. The first records the supplier’s invoice. The second records paying off the liability. So at least three accounts are involved: Accounts payable (and the supplier’s subaccount), an expense account, and a cash account. Making them all work together correctly is covered in these guides:

Enter suppliers

A Supplier in Manager is an entity (person, business, or other organization) with whom you have or plan to have an Accounts payable relationship. Suppliers in Manager are actually subaccounts of Accounts payable. You must first create a Supplier before you can: Enter a purchase invoice corresponding to a received sales invoice Buy on credit for future payment Create a supplier statement showing balances due or summarizing past transactions Issue a request for quotation Generate a purchase orde…

Create purchase invoices

Purchase invoices are how you enter sales invoices received from suppliers into Manager. They increase the balance of the supplier’s subaccount in Accounts payable and, therefore, are used when buying on credit. They can also be used to maintain a record of transactions with a supplier. They do not, however, record payment of money, which must be handled by a second transaction, even if the supplier is paid upon delivery. In a double-entry accounting system like Manager, they also post expenses …

Record a payment

Money spent in any way by a business is a payment. Before one can be recorded, at least one bank account or cash account must be established. The Payments tab must also be enabled. Basic payments Once at least one bank or cash account exists, payments are recorded in the Payments tab by clicking on New Payment: [Screen Shot 2021-06-23 at 1.42.35 PM] => [Screen Shot 2021-04-29 at 1.43.29 PM] Complete the entry. Layout of the entry screen changes as options are selected: [Screen Shot 2022-04-…