Purchase Invoice New

[Aldo]

Merry Christmas and A Happy New Year!
Manager version:23.12.12.1221

I am trying to create a Purchase Invoice to complete a supplier payment process. I have already paid the supplier and have the payment entry available. (Bank Transaction is uploaded). I assume if I can attach the Purchase Invoice to the Payment the purchase process will be completed. Currently, the new Purchase Invoice I created shows up in “Suspense” in the Summary. I think the purchase invoice is in suspense due to the unallocated account in the purchase invoice. I think I should allocate the "Inventory at Hand -1200 account for this PI. This purchase invoice has many number of Inventory Items which I’m not going to select one by one. My attempt is to pay the supplier to a P.O. as a lump sum.
When I try to select the Account for the new purchase invoice from the drop-down menu 3 Assets related accounts can be seen. Please see the pic below:

However, My Chart of accounts has 6 Asset related accounts. Why are only 3 asset accounts showing up in the Purchase Invoice?

My expectation is to use “Inventory On Hand - 1200” account for the Purchasing Invoice.

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• Account: Choose the appropriate expense account or asset account that the purchase should be allocated to.
  Manager.io

Any suggestion or guide is much appreciated.
What am I doing wrong?

[Mabaega]

Merry Christmas and A Happy New Year!

@Aldo

I have already paid the supplier and have the payment entry available. (Bank Transaction is uploaded). I assume if I can attach the Purchase Invoice to the Payment the purchase process will be completed.

Yes, the Purchase Invoice will automatically use your payment.

@Aldo

Currently, the new Purchase Invoice I created shows up in “Suspense” in the Summary. I think the purchase invoice is in suspense due to the unallocated account in the purchase invoice. I think I should allocate the "Inventory at Hand -1200 account for this PI. This purchase invoice has many number of Inventory Items which I’m not going to select one by one. My attempt is to pay the supplier to a P.O. as a lump sum.

You must mention the Inventory Item you purchased in the Purchase Invoice.

If you have previously created a PO, you can create a Purchase Invoice from that PO without having to re-select the Inventory Item (Open/View your PO, Click Copy to and select New Purchase Invoice)

[Tut]

@Aldo

My expectation is to use “Inventory On Hand - 1200” account for the Purchasing Invoice.

As @Mabaega told you, you must select the Inventory Items. That step automatically selects the control account they are assigned to—Inventory on hand is the default.

@Aldo

This purchase invoice has many number of Inventory Items which I’m not going to select one by one.

Yes you are. That is the only way it can be done.

@Aldo

My attempt is to pay the supplier to a P.O. as a lump sum.

Payment in a lump sum is fine. But that only clears the payable. It does not record purchase of the inventory items. That happens through the purchase invoice.