I need some help on how I can allocate inventory as cost to a big project.
My business is as follows:
I run an events company giving a 3d2n experience for corporate clients to build a home for an underprivileged family as a CSR + Team Building iniatitve, and charge them a lump sum, which includes transportation, accommodation, food, builder kits (helmet, gloves, tool bag), etc.
I purchase builder kit inventory items that are used in each of these build experiences (marked by a tracking code each), which are helmets, gloves, tool bags and whatnot. Although so, I don’t sell these builder kits separately, meaning I don’t bill the client with a selling price, because I only bill them with a lump sum figure for the entire 3d2n experience, which already includes giving them their builder kits.
My question is:
How can I allocate the inventory items (helmets, gloves, tool bags, etc) into each build experience (tracking code), without selling them? Meaning how can I cost the inventory item into a tracking code without creating a sales invoice?
I’ve tried doing a journal entry for this but the inventory cost doesn’t automatically pop up after I input the quantity of inventory, and I believe it would be difficult to calculate my price per unit manually.
Is there another way I can do this?